Director of Administration Position Available In Allegheny, Pennsylvania

Director of Administration Allegheny Country Club 250 Country Club Road, Sewickley, PA 15143 Company Overview Established in 1895, Allegheny Country Club is a prestigious private club located in Sewickley Heights. With a rich history and commitment to tradition, we offer exceptional facilities including an 18-hole golf course, indoor tennis courts, paddle courts, pickleball courts, a swimming pool, fitness center, and world class food and beverage. As ACC embarks on its 130th year of excellence, our Club is proud to be the first golf course and the first full-service country club in Pittsburgh. Recently, our club has enjoyed an inspiring story of dynamic member growth, financial strength, increased revenues, consistent profitability, and strong member retention. Over the past 5 years, significant attention has been focused on executing projects relating to a campus wide master plan. Operation highlights include 67% increase in gross revenues and the lowest member attrition rate in 55 years. Summary As the Director of Administration at Allegheny Country Club, you will play a vital role in overseeing the club’s administrative functions. This role will maximize the General Manager’s impact by optimizing their time, streamlining operations, and driving strategic initiatives, while fostering a cohesive and effective organization.

Responsibilities:

Primary Functions:

Collaborates closely with the General Manager to maintain and ensure smooth operation of the lead Executive office. Serve as the first point of contact for the General Manager.

Administrative Functions:

Provide administrative support to the General Manager by handling all day-to-day administrative duties including business writing and communications, calendar scheduling, proof reading, special requests as they come, etc. Ensure smooth daily operations by managing office tasks, handling correspondence, and supporting club management. Work with the Administrative and Marketing Coordinator on all member communications. Prepare correspondence, documents, presentations, and other reports, as assigned. Support the General Manager and Controller with budget preparation. Assist in coordinating details for club events, meetings, and member communications as directed by the General Manager. Generate list of Members for each membership category for listing in By-laws book. Maintain ongoing list of action taken on each delinquent account. Attend EMM bi-weekly meetings and take minutes. Type minutes and prepare for General Manager’s review and approval. Once approved, send minutes to EMM attendees. Maintain files for all committees, projects, vendors, and others as identified by the General Manager. Complete any unexpected projects that occur in a timely manner.

Board of Governors and Committees:

Perform duties and tasks requested by the Board of Governors. Serve as a liaison to various committees and the Board of Governors, ensuring effective communication and coordination. Schedule meetings for Board of Governors and Executive, Finance, Membership, Golf, Green and Ground, Strategic Planning, House, Decorating, Entertainment, and Swimming Committees. Send meeting notices for Board of Governors and Executive, Finance, Membership, Golf, Green and Ground, Strategic Planning, House, Decorating, Entertainment, and Swimming Committees. Gather information for all committee meetings and put together meeting books which are sent to committees in advance of meetings. Type minutes for approval and signature for Board of Governors and Executive, Finance, Membership, Golf, Green and Ground, Strategic Planning, House, Decorating, Entertainment, and Swimming Committees. Once approved, send to all committee members. Prepare Board of Governors Orientation book for all new governors. Maintain changes to committees and write letters from President to incoming and outgoing committee members. Send information packet to all incoming committee members. Update Presidents, Vice Presidents, Board of Governors, and all committee lists as changes occur. Uphold general maintenance and management of By-laws book. Send Conflict of Interest questionnaire annually to Board of Governors. Requirements Bachelor’s degree in business administration or a related field Proven experience in administrative management or a similar role within a private club or hospitality environment preferred. Strong relationship management skills to engage effectively with members and staff. Excellent communication skills, both verbally and in writing. Proficient in MS Office and databases. Ability to handle data with confidentiality. Strong organizational skills with attention to detail in administrative processes. Familiarity with financial analysis, budgeting, and forecasting. If you are passionate about providing exceptional service in a dynamic environment, we invite you to apply for the Director of Administration position at Allegheny Country Club and help us continue our commitment to excellence!

EOE:

Allegheny Country Club is an

Equal Opportunity Employer, M/F/D/V Job Type:

Full-time Pay:

From $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Referral program Vision insurance

Work Location:

In person