Executive Administrator Position Available In Davidson, Tennessee

Executive Administrator Mainline Fiber Nashville, TN • Remote About Mainline, LLC At Mainline, LLC, we’re dedicated to providing state-of-the-art fiber optic solutions for the telecom and construction industry. With an emphasis on quality, efficiency, and innovation, we offer a wide array of services to meet unique client needs. Our company’s core values are Clients, Community and our Team. We manage the seamless delivery of all fiber infrastructure program needs with a time-efficient, hassle free and transparent approach, meanwhile providing the best overall value to our Clients. We recognize the wide-reaching impact of fiber infrastructure work and its connection to our Clients’ brand reputation. Our Community Pillar is integral to our service approach. We believe that our most valuable asset is our people, the Mainline Team, and we design our service delivery approach to provide a safe, healthy and productive work environment. At Mainline, we truly value our people as our greatest asset. They are the heart of our organization, driving exceptional service for our clients. Our unwavering focus on their safety, well-being, and productivity shapes our service approach. Come join the Mainline Way! About the role The Executive Administrator enhances the effectiveness of senior level management by managing calendars, making travel, meeting and event. This role provides representation of the company’s leadership by collaborating with team members, customers, vendor partners and potential clients. What you’ll do Provides proactive support, taking the initiative to ensure smooth workflow and efficiency. Performs special projects as requested by President, CFO, Directors or other leaders. Communicates and escalates unresolved issues to leaders. Supports 1-4 including President, CFO, Directors or other leaders. Coordinates all aspects of domestic and international travel for President, CFO, Directors or other leaders. Manage the President’s calendar, schedule meetings, coordinate travel, and handle logistics. Prepare materials, take notes, and follow up on key action items. Anticipate needs, resolve problems proactively, and keep things moving efficiently. Always maintain strict confidentiality and professionalism. Interact with senior leaders and other administrative professionals throughout the company Multitasking efficiently, managing multiple calendars and requests with the ability to prioritize accordingly Calendaring such as scheduling calls/meetings across multiple parties (internally/externally) and helping leaders organize such events Providing materials and additional information to internal clients as follow-up to meetings/events Coordinating conference calls (Webinars/Zoom) with internal groups Qualifications 5+ years of experience supporting a senior executive (CEO, President, etc.). Highly organized and detail-oriented with the ability to manage shifting priorities. Strong communication and interpersonal skills—professional, yet approachable. Proactive problem-solver who can work independently and stay two steps ahead. Resilient and calm in high-pressure, high-expectation environments. Why Mainline Fiber? Excellent company culture! Full Time Full Benefits Package (Mainline Fiber contributes 75% of the premiums for employee health coverage and 50% for the health coverage of dependent family members. Company Paid Life Insurance Career Development & Advancement Opportunities Paid Time Off and Holidays. Equal Opportunity Employer Mainline, LLC is proud to be an equal opportunity employer and provides consideration for employment to all qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected by federal, state, or local anti-discrimination laws.