Administrative Coordinator Position Available In Macon, Alabama

Administrative Coordinator 4.0 4.0 out of 5 stars 1200 West Montgomery Road, Tuskegee, AL 36088 Position Information Position Title Administrative Coordinator Status Full Time Job Summary This position is funded through restricted outside funds The Administrative Coordinator will play a critical role in supporting the Executive Director of the Office of Distance Education and Online Learning at Tuskegee University. This position is central to ensuring smooth daily operations and efficient communication within and outside the office. The role requires a well-organized, detail-oriented individual who can manage multiple tasks in a dynamic academic environment. Essential Job Duties Communications Management Answer and direct phone calls, prioritizing emails and phone calls. Prepare and distribute professional correspondence. Serve as the primary contact between the Executive Director and faculty, staff, students, and external partners. Meeting and Event Coordination Schedule meetings and appointments Prepare meeting materials and take notes during meetings. Assist in organizing internal and off-site events and workshops. Calendar and Executive Support Manage and maintain the Executive Director’s calendar Coordinate scheduling internal and external stakeholders Support preparation of reports and presentation materials Travel Coordination Arrange travel itineraries including transportation and lodging. Ensure compliance with university travel policies. Records and Document Management Maintain accurate digital and physical files. Manage contact lists and internal records. Ensure documentation aligns with university policies and regulatory standards. Supplies and Procurement Monitor office supply inventory. Prepare purchase requests, check requests, and personnel action forms (PAFs). Track subscriptions, licenses, and equipment use. Perform other duties as assigned Qualifications (Education, Experience and Specialized Training) Bachelor’s Degree or four (4) years of equivalent experience in Business Administration or a related field Four or more years of experience in an administrative role reporting directly to upper management Physical Demands Ability to operate standard office equipment Ability to walk short distances Ability to lift and small carry parcels, packages and other items Ability to view a computer terminal; extensive reading

Skills and Attributes Knowlege of:

Navigate the culture of higher education Learning Management Systems (LMS) and other educational technology platform

Skills:

Excellent written and verbal communication skills Strong time-management skills Organizational skills Proficiency in using learning management systems and other educational technology platforms Flexible team player Ability to: Maintain confidentiality of information Multi-task and prioritize projects and an ability to organize and coordinate multiple concurrent projects Maintain a professional work setting Posting Detail Information Posting Number S696 Will this position required travel? Yes Will this position required night, weekend, and after hour work? Yes Will this positon be supported using grants or contract funding? Yes Number of Vacancies 1 Desired Start Date Position End Date (if temporary) Open Date 05/07/2025 Close Date 08/07/2025 Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents: Tuskegee University employment application Cover Letter Resume/CV Recommendation letters Copies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Quick Link for Internal Postings https://tuskegee.peopleadmin.com/postings/2124