Administrative Support Coordinator Position Available In Madison, Alabama

Administrative Support Coordinator
Bookmark this Posting Print Preview | Apply for this Job
Position Information
Position Information (Default Section) EEO Statement Wright State University is an equal opportunity employer. Faculty Rank or Job Title Administrative Support Coordinator

Job Category:

Classified (non-exempt)
Department School of Finance, Accountancy, Management Information Systems and Economics
EEO number: 25C228
Position FTE 100% Minimum Annual or Hourly Rate 15.05

Salary Band:

CS 14

Job Summary/Basic Function:

Under direction from immediate supervisor provides various administrative support by maintaining, configuring, and analyzing confidential financial/academic databases, works on special projects (dept. publications, course documentation), prepares special correspondence and develops detailed (often complex) reports, may supervise students and/or staff. Ability to manage multiple tasks and set priorities. Minimum Qualifications A high school diploma or GED and two years (FT) of related work experience, OR two years of post-secondary education and one year of (FT) related work experience, OR a bachelor’s degree in a related field. Excellent verbal/communication skills. Experience in writing, editing, and
budget management. Ability to calculate basic math. Working knowledge and skills to utilize current office equipment and a variety of complex software packages. Demonstrated skills/knowledge of additional software may also be required. Preferred Qualifications Good interpersonal and human relations skills.
Experience working with people from varied cultural backgrounds.
Excellent verbal/communication skills. Essential Functions and percent of time: 40 % Administrative Support
Coordinates, maintains, and assumes responsibility for all department financial functions: including but not limited to: Prepare chrome river expenses and travel reports. Create orders in Wrighbuy system and manage process. Create supply orders.
In cooperation with the Chair, balances budgets, reconciles financial data, interprets Banner reports and informs chair of overall status of budget. Maintains running balance, enters financial data and audits supply budgets.
Generates reports upon request for various budgets.
Initiates/completes documentation for adjunct/overload contracts. Completes Electronic Personal Action Form (EPAF) for faculty.
Acts as expert on university policies and procedures.
Manages the office: answering questions and representing the program to incoming, prospective and current students, faculty, staff and the public. Assess need and respond accordingly based on those needs using independent judgment and sound decision making to solve issues.
Manages appointment calendars for Chair.
Coordinates faulty and committee meetings, etc.
Prepares routine and non-routine correspondence.
Acts as primary liaison to physical plant, public safety, CaTS and other university departments and divisions. Essential Functions and percent of time (cont’d): 30% Manages Special Projects

• Coordinates Student Scholarship awards:
  ­ Processes scholarship awards for students in scholarship manager
  ­ Processes payments for some scholarships through WrightBuy and/or Human Resources
  ­ Provides Cognos data for specific student groups etc.

­ Manages design, production, and updating of scholarship program
­ Organizes the annual scholarships and awards luncheon to include contacting recipients, scholarship donors, and faculty

• Coordinates multiple advisory board meetings such as the field corporate advisory board meetings, including related student boards
• Coordinates specialized graduate orientation meetings (e.g. MIS and Economics)
• Coordinates special student travel and registration events
• Coordinates Graduate student residencies:
  ­ Coordinates with event services, CaTS, career services, parking and transportation, and police department to ensure the event runs smoothly.

­ Contacts faculty to gather information in order to prepare syllabi/schedule
­ Contacts students regarding start of the program
­ Attends and manages program during a weekend each semester 15% Data Analysis and Reporting
Analyze, export and maintain database. Gather data needed for annual accreditation.
Research and run Cognos/RAPS reports for various staff members and Chairs within the college .
Promotes and/or communicates all aspects of the program by developing and distributing various materials. Updates marketing materials and websites. 10% Supervisor
Hire/Train/Supervise student workers, create work schedules.
Advise other staff, as needed.
Independently address problems related to various interoffice issues and student concerns
Proactively deal with a variety of problems that may or may not occur and determine specific action, in consultation with Chair 5% Other
Other duties as needed Non-Essential Functions and percent of time: Working Conditions Office Environment To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources. Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees. Special Instructions to Applicants Posting Date 06/05/2025

First Consideration Date:

06/18/2025
Closing Date Open Until Filled Yes