Administrative Coordinator Position Available In Montgomery, Alabama

Description Job Description:

Administrative Coordinator – Long-Term Contract (Construction Site Office)

Position Overview:

We are seeking a detail-oriented and highly organized Administrative Coordinator for a long-term contract position to support our construction project’s on-site office. The ideal candidate will be responsible for providing timely and accurate updates on project progress to clients, ensuring excellence in administrative support, and maintaining effective communication among all stakeholders. This position plays a critical role in facilitating smooth operations and fostering strong client relationships within a dynamic construction environment.

Key Responsibilities:

Project Reporting:

+ Prepare, compile, and deliver accurate, up-to-date reports on project progress for clients, summarizing key milestones, timelines, and deliverables. + Track and monitor project metrics to ensure deadlines are met and provide weekly or monthly updates to stakeholders. + Collaborate with project managers, engineers, and on-site teams to gather updates and insights.

Administrative Coordination:

+ Manage and maintain project documentation, including schedules, meeting notes, and action plans. + Maintain calendars, schedule project meetings, coordinate appointments, and prepare meeting materials. + Act as the primary liaison between the site office and client teams for administrative tasks.

Client and Stakeholder Communication:

+ Act as a reliable point of contact for client inquiries related to project updates. + Ensure that all documentation distributed to clients is professional, accurate, and timely. + Proactively identify issues or delays and promptly communicate them to the appropriate parties.

Office Management:

+ Ensure the on-site office operates efficiently by managing supplies, coordinating technology needs, and overseeing administrative processes. + Support onboarding of new team members by ensuring access to necessary tools and resources. + Enforce organizational systems for document retention and compliance with company policies.

Workflow Improvement:

+ Identify process inefficiencies and recommend solutions to streamline project reporting and administrative workflows. + Leverage tools such as Microsoft Office Suite, Excel (advanced), and CRM or project management software (e.g., Procore, Smartsheet) to enhance productivity.

Requirements Qualifications and Skills:

+ Minimum of 3-5 years of experience in an administrative or project coordination role, preferably in construction or a related industry. + Proficiency in Microsoft Office Suite (advanced Excel skills required) and experience with CRM/project management platforms preferred. + Strong organizational skills with the ability to handle multiple priorities in a fast-paced environment. + Excellent written and verbal communication skills, particularly in preparing professional client-facing reports. + Knowledge of construction industry processes, terms, or workflows is highly desirable. + A high degree of accuracy, attention to detail, and problem-solving abilities. + Self-motivated with the ability to work independently and collaboratively as part of a team.

Work Environment:

+ Full-time, on-site position based at a construction project site office. + Requires occasional interaction with field staff and the ability to adapt to a fast-moving environment.

Contract Details:

+ This is a long-term contract position with the potential for extension based on project needs. + Competitive hourly compensation commensurate with skills and experience. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .