Administrative Services Coordinator Position Available In Alachua, Florida

Administrative Services Coordinator Express Employment Professionals – 3.8 Gainesville, FL Job Details Part-time | Full-time $25 an hour 4 days ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Microsoft Outlook Customer service Mid-level Microsoft Office 3 years Administrative experience Associate’s degree Microsoft Outlook Calendar Communication skills

Full Job Description Summary:

The Administrative Services Coordinator will serve as the primary front desk support to the scheduling department as well as perform tasks within our Operations and Service departments. The front desk duties include being the “face” and “voice” of our office and is responsible for greeting and assisting visitors in person, via email, and over the phone, making the start of every experience pleasant and positive. This person should have a heart for people and service, welcoming all clients and guests with a willingness and readiness to help with various questions, concerns, and requests. Polished written and verbal communication skills and attention to detail are paramount to achieving success in this role.

Duties:

Answer, qualify and forward incoming calls and emails to appropriate personnel. Coordinate, schedule, launch and confirm meetings with clients, prospects, vendors, centers of influences, and others. Take messages and action as needed and follow up proactively. Manage multiple calendars and inboxes via Outlook. Set up meeting items including Zoom links and conference calls using speakerphones. Deliver general information to clients and team via various modes of communication. Keep the kitchen tidy, presentable, inventoried and stocked. This includes opening procedures such as making coffee, putting clean dishes away; and closing procedures such as wiping down kitchen counters, loading dishes into dishwasher, cleaning coffee pot and maintaining overall cleanliness with tables and appliances. Keep front lobby tidy, presentable and stocked as needed Process incoming and outgoing client correspondence via USPS Mail, Fed Ex, UPS, etc.

Qualifications:

Associates Degree or high preferred 3-5 years of experience in an administrative support role Skills required: Exceptional customer service and interpersonal relations Excellent verbal and written communication Naturally proactive and disciplined Goal‐oriented and results driven Self‐starter and able to work well both independently and collaboratively Highly organized and attentive to detail

Compensation:

Position starts at an hourly rate of $25/hr, working approximately 32-35 hours per week. Position will be going to 40 hours in the next few months so candidates must be open to

M-F 8AM-5PM

work scheduled.

Job Types:

Full-time, Part-time Pay:

$25.00 per hour Expected hours: 32 – 35 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

Day shift Monday to Friday No weekends

Education:

Associate (Preferred)

Experience:

administrative support: 3 years (Preferred)

Work Location:

In person