Administrative Coordinator (Cultural & Community Services) Position Available In Miami-Dade, Florida

Administrative Coordinator (Cultural & Community Services) City of Sunny Isles Beach – 3.8 Sunny Isles Beach, FL Job Details Full-time $47,684.43 – $78,202.47 a year 9 hours ago Benefits Disability insurance Health insurance Dental insurance Vision insurance Life insurance Qualifications CPR Certification Customer service Writing skills Basic math Filing English Administrative experience High school diploma or GED Driver’s License First Aid Certification Trade school Computer skills Typing Clerical experience Associate’s degree Grammar Experience Entry level

Full Job Description Description Position Summary:

The purpose of this position is to perform a variety of clerical and office administrative support tasks, in a typical office setting.

Position Scope:

This is the full journey level class in the Office Assistant series. This class is distinguished from Office Assistant by the assignment of the full range of duties assigned with responsibility for one or more major department/city related programs. •This position will require you to work evenings and weekends.•Illustrative Examples of Essential Duties This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Prepares/types memoranda and letters for Department Directors; files documents for compliance with the State Public Records Law. Reviews all department invoices and prepares claim vouchers for payment authorization. Prepares correspondence and reports. Types, proofreads and processes a variety of documents including general correspondence, forms, memos, statistical charts and specialized documents from drafts, notes, or verbal instruction using a typewriter computer equipment. Reviews documents for accuracy, completion and conformance to established procedures. Utilizes personal computers and computer software to perform word processing and spreadsheet functions; prepares and maintains computerized reports. Monitors the department’s supply needs and prepares supply requisition forms and maintains adequate inventory of office supplies. Operates postage meter machine to process outgoing mail. Ensures sufficient postage is on hand for daily mailings. Operates Lamination machine to seal documents as needed. Advises various meeting participants of changes in previously scheduled meetings (time, date, location, and agenda) by inter-office e-mail. Answers the telephone, waits on the general public, and provides information related to department and/or city policies and procedures, makes appointments and announces callers. Accepts payments, receives cash and makes change, processes credit cards, checks, etc. Interacts courteously and tactfully with managers, co-workers, customers and/or vendors. Sorts and files documents and records, maintaining alphabetical, index, and cross-reference files; assists department with photocopying, assembling materials, and simple clerical work when assigned. Assists in receiving, sorting and distributing incoming and outgoing mail; assists in maintaining paper and other supplies stocked in the supply room, and by the copy and fax machines; assists in ordering supplies. Builds and maintains positive working relationships with co-workers, other employees, and the public using principles of good customer service; promotes and represents the City to the public in a friendly, helpful, and professional manner. Identifies and/or recommends cost control measures in the delivery of all services and functions in his/her department and under his/her area of responsibility Periodically the incumbent might be asked to serve as Acting Facility Supervisor which will assist with customer and/or employee related issues. Performs supervisory duties to include directing, recruiting, training, scheduling, and evaluating personnel; Prepares and maintains payroll; Enforces City and department policies, regulations, rules and standards. Addresses urgent issues with the public or employees, and recommend appropriate action based on City policies and procedures. Performs other duties as assigned. Knowledge, Skills and Abilities Good knowledge of office practices and procedures including filing and basic record keeping. Good knowledge of the operation of standard office equipment including work processing and computer equipment. Good knowledge of English usage, spelling, grammar and punctuation. Good knowledge of business letter writing and typing formats. Good knowledge of basic mathematics. Ability to communicate clearly and concisely, both orally and in writing; ability to establish and maintain effective working relationships with those contacted in the course of work; ability to organize and maintain accurate records and files; ability to learn the operation, policy and procedures of the City and the assigned department or office; ability to perform difficult and complex clerical and administrative support work using independent judgment. Ability to effectively present information both one-on-one and to small groups.

Minimum Requirements Required Education & Experience:

High School diploma or General Education Degree (GED) supplemented by two (2) years experience performing similar clerical/administrative support duties; experience in a municipal clerk’s office desirable; or any acceptable related combination of training and experience. Associate’s degree or equivalent from a two-year college or technical school in a related field. Licenses and/or

Certifications:

Certification in CPR/First Aid required within six (6) months of appointment. Florida driver’s license required. Customer Service training preferred. •This position will require you to work evenings and weekends.•