Administrative Coordinator Position Available In Palm Beach, Florida

Administrative Coordinator GoldOller – 3.7 Delray Beach, FL Job Details Full-time $45,000 – $50,000 a year 10 hours ago Qualifications Management Writing skills Mid-level Microsoft Office Administrative experience Driver’s License Bachelor’s degree Organizational skills Office management Business Leadership Communication skills Full Job Description Join Us in Shaping the Future of Our New Delray Office! We are seeking a dynamic and highly organized Administrative Coordinator to lead in establishing and managing our brand-new 20,000-square-foot executive Hub in the heart of downtown Delray Beach, FL. This is a unique opportunity to play a key role in the day-to-day operations and the overall functionality of the building. Duties include facilities and office management, clerical and administrative support, and project coordination. The ideal candidate will be self-motivated, highly organized, possess excellent communication skills, and be comfortable in an evolving, fast-paced environment. If you are an initiative-taking problem-solver passionate about creating seamless, welcoming environments, this is your moment to shine.

Salary Range:

$45,000 – $50,000 annually (based on experience and qualifications)

Location:

Delray Beach, FL Essential Functions:

Manage the Office Hub experience for GoldOller ‘s executives and other Hub office tenants, including supervising facility vendors, building security, mail processing, phone and IT services, and other related tasks. Office Management Oversee daily operations of the office to ensure a smooth, professional, and welcoming work environment. Maintain office supply inventory and coordinate procurement with vendors. Manage reception duties, including greeting guests, managing deliveries, and handling calls or emails. Assist with scheduling meetings, setting up conference rooms, and coordinating office-wide communications or events. Coordinate lease-up efforts in partnership with leadership and brokers, including support with marketing available spaces, scheduling walkthroughs, and assisting with tenant move-ins. Serve as liaison to all commercial tenants in the building, ensuring timely communication, issue resolution, and support for occupancy needs. Property Oversight Oversee both office operations and building management responsibilities; act as the primary point of contact for all facilities-related concerns and coordinate outsourced vendors for building needs. Coordinate maintenance, cleaning, and service vendors to ensure a well-maintained facility. Conduct regular walkthroughs to ensure common areas and the office building remain clean, stocked, and functional. Track and schedule property inspections, safety checks, and compliance tasks as needed. Administrative Support Provide administrative support to the CEO and senior leadership when on-site. Assist with organizing digital and physical records, office policies, and security access systems. Support onboarding logistics for new employees, as needed. Process invoices, expense reports, and liaise with Finance when needed.

Requirements:

Proven experience as an office manager or administrative coordinator or in a similar clerical role. Demonstrated success managing operations independently and ensuring seamless office and property functionality. Self-starter with a keen attention to detail and strong organizational skills. Working knowledge of management policies and procedures related to office and property operations. Familiarity with essential building maintenance, fire safety, and liability prevention; able to coordinate with licensed vendors as needed. Proficiency with office systems, software platforms (Microsoft Office, Google Workspace, etc.), and basic recordkeeping processes. Ability to read and interpret policies and guidelines to make sound, consistent decisions. Skilled in preparing concise reports, vendor logs, budget recommendations, and operational updates. Exceptional communication skills verbally and in writing, with a focus on professionalism and discretion. Strong interpersonal skills with the ability to build effective working relationships with leadership, team members, vendors, and visitors. Comfortable working on-site full-time and occasionally after hours for emergency issues or senior leadership needs. Ability to coordinate vendor services and act as point of contact for any property emergencies, repairs, or after-hours building issues. Must possess a valid driver’s license and have reliable transportation. Bachelor’s degree in business, Management, Facilities Administration, or related field preferred (or equivalent work experience). Professional appearance and demeanor required at all times; this is a highly visible role.

Preferred but not required:

Facilities management or property-related certifications (e.g., CAM, FMP, CAPS, or OSHA). Familiarity with property management systems or vendor scheduling software.