Administrative Coordinator Position Available In Palm Beach, Florida

Description Primary responsibility for supporting the sales function by performing tasks related to sales contracts processing and closing. To include, working with personnel at the community and homebuyers to assist in preparation of closing documents and contracts.

PRIMARY RESPONSIBILITIES

• Run backlog meetings
• Update Home Selections for new community start ups
• Input sales contracts, addendums, and change orders into computer software for tracking
• Verify the accuracy and completeness of all contracts and change orders submitted. Verify approval signature and process deposits
• After release, input dates and issues buyer closing letters
• Input all options from the customer selections into system
• Maintain files for and distribute contracts and change orders
• Maintain the problem log for contracts with discrepancies
• Assist buyers with mortgage loans and work closely with title company to schedule closing and resolve issues to facilitate closing
• Audits closing figures and/or reviews outside title documents
• Communicate with and assist buyers regarding all aspects related to the closing of their new home. Answer questions and solve problems for the buyer through communication with other departments
• Coordinate with Construction and Sales departments the scheduling of all requirements for a timely walk and close
• Set key/closing appointments and ensure that projections for required number of key/closings are consistently met according to the project’s established goals
• Assists with other division tasks as assigned

MANAGEMENT RESPONSIBILITIES

• Mentors, trains and supports new and existing closing coordinators providing feedback and coaching to drive consistency in settlement process across the division
• Assumes leadership role in proactive process improvement Requirements ADP – Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, Answering Inbound Calls, Budget Processes, Calendar Management, Communication TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.

We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .