Administrative Services Coordinator Position Available In Fulton, Georgia

Administrative Services Coordinator

UNITED NEGRO COLLEGE FUND – 3.8

Atlanta, GA Job Details Full-time $50,000 – $57,000 a year 10 hours ago Benefits Health insurance Dental insurance Vision insurance 403(b) Life insurance Qualifications Customer service Logistics Mid-level 3 years Administrative experience High school diploma or GED Organizational skills Phone etiquette Associate’s degree

Full Job Description Job Title:

Administrative Services Coordinator, Facilities Management Department:

Institute of Capacity Building (ICB)

Reports To:

Director of Operations, ICB FLSA Status:

Non-exempt Salary Band:

B2 – Location 3 JOB

DESCRIPTION

The Administrative Services Coordinator, Facilities Management oversees the facilities and administrative services functions to help keep the office running efficiently by coordinating activities that support day-to-day operations. The role serves as a point of contact for employees, vendors, and building management. This is an essential role requiring daily in-office support.

ABOUT UNCF

The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF’s mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF’s member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students.

PRIMARY RESPONSIBILITIES AND DUTIES

Security Oversee UNCF’s onsite security systems, programs and deletes building access cards, monitors security cameras and addresses areas of concern, manages key distribution and retrieval Facilities Management Serve as point of contact to building management regarding any building issues – plumbing, electrical, janitorial, heat, air conditioning, equipment repairs etc. Ensure building management provides agreed-upon maintenance, services, supplies, and equipment Coordinate minor systems furniture installations, reconfigurations, and ergonomic adjustments, as needed Ensure that the office suite always looks presentable, and everything is working properly Administrative Services Process/sort all incoming mail, and packages and deliver them to the various departments Process/sort all outgoing mail, and packages to be dropped off at the postal, UPS, and FedEx designated areas in the building Make sure the copy machines are properly functioning and stocked Assist with the printing, binding, packing, and shipping large print jobs for events Work in collaboration with Enterprise Technology to prepare training, conference and media rooms for meetings, events, interviews including setup, breakdown, materials and equipment, etc. Monitor supplies and reorder, when necessary – copier, breakroom, office supplies, etc. Assist CEO, when requested Keep the Director informed of major issues Expense Processing and Tracking Process invoices Prepare reports and submit cost allocations for printing and postal usage to various departments Manage budget and cost transfers and track expenses. Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities.

QUALIFICATIONS

EDUCATION

AND EXPERIENCE A

high school degree is required. An Associate’s degree (A. A.) or equivalent from a two-year college is desired. A minimum of 3 years of administrative services assistant experience is required.

OTHER SKILLS AND ABILITIES

Excellent phone etiquette, professional demeanor; strong organizational, interpersonal, and listening skills. Proficient use of O365, Concur. Logistics or facilities experience required. Strong multitasking and organizational skills. Must be able to multitask and perform daily duties with little supervision. Strong customer service skills.

Compensation and Benefits Benefits include:

Medical, Dental & Vision Vacation, Sick & Personal Leave Life Insurance (Basic & Optional) Flex Spending Accounts 403(b)

Retirement Account Holiday Savings Plan Salary Range:

$50,000.00 – $57,000.00.

This is a hybrid role:

4 days on-site and 1-day remote per week, located in UNCF’s Atlanta building. UNCF is EOE M/F/D/V