Administrative Coordinator (Access Position Available In Lowndes, Georgia

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Responsibilities:

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Typical Allocation of Duties:

Coordinate department or unit activities

• 15%Monitor and coordinate activities as appropriate, and prepares internal reports for management; participate in budget planning and management, as required.

Project development

• 15%Assist with project development and planning.

Maintain files, records, and databases

• 15%Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the department or unit.

Confidential administrative support

• 20%Provide confidential administrative support for the department or unit.

Primary point of contact

• 15%Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies.

Correspondence

• 5%Compose and prepare written documentation and correspondence for the department or unit.

Special Projects

• 5%Assist in the coordination, supervision, and completion of special projects as appropriate.

Coordination of supplies

• 5%Coordinate and oversees the day-to-day management of supplies, equipment, and facilities for the department or unit, as appropriate.

Supervision

• 5%May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.

Supervisor Expectations:

The Administrative Coordinator is expected tomanage smooth operations and efficient workflow of the office of Access/Testing.

Implement and improve administrative policies and procedures, managing budgets, and coordinating between Access and Testing.

Strong organizational, communication, and handling multiple tasks effectively.

Leadership and Management

• Supervising and Managing Student Assistant/Work Study Staff:

• This includes hiring, training, evaluating performance, and addressing employee issues

• Coordinating Workflows:

• Ensuring that administrative tasks are completed efficiently and effectively.

Administrative and Office Management

• Developing and Implementing University Policies and Procedures:

• Creating and updating policies and procedures to improve efficiency and compliance

• Managing Budgets:

• Overseeing departmental budgets and ensuring expenditures are within allocated limits.

Creating and managing requisitions

• Maintaining Records and Files:

• Ensuring accurate and organized records management

• Overseeing Office Operations:

• Managing office supplies, equipment, and facilities

• Scheduling and Planning:

• Coordinating meetings, events, and travel arrangements for Staff/Supervisor.

Oversee testing and accommodations for students who test in the office. This includes securely sending, receiving and returning all test materials to Faculty.

Communication and Coordination:

• Liaising with

Other Departments:

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