Administrative Coordinator 4 (Fee Assessor & Insurance Verification) Position Available In Calcasieu, Louisiana

Administrative Coordinator 4 (Fee Assessor & Insurance Verification) 
Salary $2,732.00•$4,682.00 Monthly Location Lake Charles, LA Job Type Classified Job Number

IMCAL 2025

•30 Department LDH•Imperial Calcasieu Human Services Authority Opening Date 06/16/2025 Closing Date 6/21/2025 11:59 PM Central

DESCRIPTION

BENEFITS
QUESTIONS
About this Job Imperial Calcasieu Human Services Authority (ImCal HSA) exists so that citizens with mental health, addictions, and developmental challenges residing in the parishes of Allen, Beauregard, Calcasieu, Cameron, and Jefferson Davis are empowered, and self-determination is valued such that individuals live a satisfying, hopeful, and contributing life.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES

Accepting Direction:

The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively:

The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures:

The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Making Accurate Judgments:

The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Minimum Qualifications Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information Job Duties:

Fee Assessment and Insurance Verification
Prepare and facilitate fee assessments for use in the billing process by obtaining the client’s proof of income and proof of identity, to include all pertinent financial information. Use Imperial Calcasieu Human Services Authority’s (lmCal HSA) fee schedule to calculate and inform clients of their discounted percentage. Conduct insurance verifications for all 5 behavioral health clinics. Make copies of all supporting documentation concerning income, identification and insurance. Have client sign all documentation and forms as required by lmCal HSA policy and procedures. Enter all pertinent information into lmCal HSA electronic health record (EHR). Conduct fee assessment updates every 6 months and/or when client’s income/insurance status changes. Document in EHR all updates made after initial interview to assure lmCal has current information on record. File Room Management
Manage file room, scan and upload documents in the Electronic Health Record, process documents needed for closing records. Pull case records to be destroyed once approval is received. Process the incoming and outgoing mail. Process and sort clinic faxes. Process and package UA specimen for mailing. Process UA results by retrieving results, scan, upload and completing clinical note. Assist staff with file room equipment, filing system and completing miscellaneous duties as assigned by supervisor. Process and verify the release of all medical records request accurately in accordance with HIPAA and 42 CFR confidentiality. Backup Receptionist Operate as back up receptionist/operator.
Duties include greeting visitors and clients to the clinic, checking them in through the scheduling system.

Position-Specific Details:

Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities’ page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. •Resumes

WILL NOT

 be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.•Note regarding the advertised pay range: The advertised maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.•This position may be filled as a job appointment. Job appointments may last up to 4 years & may be converted to a probational appointment. For further information about this vacancy contact: Leigh ConwayLeigh.

Conway@imcalhsa.org. Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802