Bilingual Administrative Services Coordinator (SY25-26) Position Available In Essex, Massachusetts

Bilingual Administrative Services Coordinator (SY25-26)
Salem Academy Charter School
Salem Academy Charter School – Salem, Massachusetts Job Details

Job ID:

5244080

Application Deadline:

Posted until filled

Posted:

Jun 18, 2025

Starting Date:

Immediately
Job Description
Administrative Services Coordinator
Who We Are
Salem Academy Charter School (SACS) is a nationally ranked urban charter school north of Boston, MA offering a rigorous college preparatory program to nearly 500 students in grades 6-12. Since 2004, SACS has been committed to serving the diverse population of Salem. Through a unique integration of rigorous college preparatory classes with service to the community, Salem Academy graduates informed, articulate and proactive individuals of strong character.
What We Believe
Salem Academy is committed to building a diverse and inclusive community. We seek to support a faculty and staff that reflects the rich diversity of our student body, creating a culture and environment where diverse perspectives, ideas, and identities are valued and integrated into our way of working and educating students. Salem Academy values a school culture that celebrates learning, and we believe that the adult culture in the school is the foundation of the school’s success. The culture is based on mutual respect, integrity, professionalism, a commitment to excellence, a collaborative spirit, and a sense of human kindness
particularly as it relates to age-appropriate adolescent development.
What You’ll do
Salem Academy Charter School seeks an excellent Administrative Services Coordinator. We are looking for a candidate who is committed to supporting a school culture of excellence and joyful learning. This employee is a member of our school-wide Operations team
The ideal candidate has experience working in an office setting and skills in data management. The Administrative Services Coordinator will be responsible for the following in addition to other duties as assigned by their manager:

Front Desk Assistance:

Oversee and manage general front desk operations, including phone and visitor interactions
Monitor and maintain building access and security protocols at the main entrance
Coordinate and support visitor and student check-in/out processes
Facilitate student transitions during arrival, dismissal, and throughout the day
Provide supervision and guidance for student movement across campus as needed
Administer student attendance tracking and reporting in alignment with school procedures
Maintain accurate records of attendance communications received via multiple channels
Support faculty and staff with attendance documentation and data entry
Communicate attendance-related information to families and relevant school personnel
Communication coordination:
Support the maintenance and updates of school websites and digital communication platforms
Assist in managing school calendars and event scheduling, including coordination of logistics and documentation
Oversee administrative aspects of school events and field trips, including form management, transportation coordination, and payment processing
Coordinate internal communications and documentation related to key academic dates and events
Provide assistance with end-of-term duties, including preparation of recognition materials and communication merges
Facilitate the processing of student work permits and related documentation
Assist with uploading and maintaining student and staff information in school information systems

Admissions Assistance:

Support student enrollment and withdrawal processes, including records preparation and inter-school communication
Maintain accurate student data in school information systems and ensure timely updates to administrative platforms
Manage student file organization, including the processing of file requests and maintaining confidentiality of records
Assist with lottery application processing and post-lottery communication, including data entry, mailings, and applicant correspondence
Coordinate components of the admissions process, including preparation of materials, scheduling, communications, and event support
Contribute to the planning and execution of lottery-related events, trainings, and communications (e.g., scripts, presentations, translations)
Track and update enrollment statuses and manage the distribution and processing of enrollment packets
Provide administrative support for family outreach and communication efforts related to student enrollment and admissions

Academic Support:

Assist with the organization and distribution of testing materials and supplies
Support logistical planning and setup of testing environments to ensure smooth administration
Provide day-of testing support, including staff coverage and operational assistance as needed

Who You Are:

You are values-aligned.
You are passionate about Salem Academy Charter School’s mission and vision.
You recognize the assets and community cultural wealth of all students, families, and staff.
You have experience fostering effective inclusion practices and a safe, positive, and respectful class and school culture.

Qualifications:

Associate’s Degree or higher with 3-4 years office experience.
Strong data Entry skills, facility with database work and technology savvy.
Are multilingual, including in Spanish and English;
Strong interpersonal and communication skills.
Ability to work independently and handle multiple tasks.
Excellent organizational skills and attention to detail.
Computer expertise in Microsoft Word and Excel.
Bilingual capabilities in Spanish and English

Working Conditions and Physical Effort:

This position includes a half hour lunch break on 8-hour work days
The policies and procedures in the school’s Personnel Policy handbook apply.
Work is normally performed in a typical interior/office workplace environment.
No or very limited physical effort required.
No or very limited exposure to physical risk.
Salem Academy Charter School values a school culture that celebrates learning. We believe that the adult culture is the foundation of the school’s success. The culture is based on mutual respect, integrity, professionalism, a commitment to excellence, a collaborative spirit, and a sense of human kindness, particularly as it relates to age-appropriate adolescent development.

Position Type:

Full-time