Fund Administration Payables Coordinator – Boston, MA Position Available In Suffolk, Massachusetts

• 448987BR
• Auto req

ID:

• 448987BR

• Company:

• The Boston Foundation

• Job Code:

• Finance_ Finance

• Job Description:

• The Boston Foundation believes that one of the great strengths of the Greater Boston community is the rich diversity of its residents in race, religion, national origin, ethnicity, sex, sexual orientation, gender identity, genetic information, age and physical abilities.

The Foundation seeks to enhance and support that diversity, not only by its grant making, but also by adopting and implementing employment policies and practices designed to recognize and respond to such diversity. The Boston Foundation is an Equal Opportunity Employer. We encourage applications from people with diverse backgrounds and experience.

• All applications should be submitted online. Go to
• https://www.tbf.org/who-we-are/careers
• and select “
• Fund Administration Payables Coordinator”
• to complete our online application process.
• Job Description

• Title:

• Fund Administration Payables Coordinator

• Department:

• Finance

• Reports To:

• Assistant Director, Fund Administration

• FLSA Classification:

• Non-exempt

• FTE:

• 1•

Supervises:

• None
• Hybrid Schedule (subject to change):
• In office 2 days a week, Tuesday and Thursday. Remote Monday, Wednesday and Friday. This schedule may change based on department needs and meetings.

• Position Budgeted:

• $58,000.00 to $62,000.00

• Position Summary:

• The Fund Administration Payables Coordinator, working under the direction of the Assistant Director, Fund Administration, is primarily responsible for coordinating and processing all Donor Advised Grant payments. This position is also responsible for maintaining reports specific to grant processing and communication with grantees and donors.

• Essential Functions:

• + Responsible for reviewing and processing all donor advised fund grants via Smart Simple portal; + Enters manual grant requests from donors, as needed; + Sets up and maintains organization records for new and existing grantees; + Conducts due diligence on all grantees; + Ensures compliance with IRS regulations and the Boston Foundation’s policies and procedures; + Maintains Salesforce reports to track grant issues; communicates and corresponds with grantees/fund advisors/DDS/Finance staff to ensure quick resolution; + Works closely with other departments within the Boston Foundation to ensure seamless grant processing; + Monitors certain email accounts for incoming communications from grantees, internal staff and donors; + Provides support via telephone to assist grantees with grant questions and to donors related to their contributions; + Assists in the setup of electronic funds transfer via ACH; as needed; + Helps identify database issues; and + Maintains and updates processing procedures.

_

Other Duties and Responsibilities:

_ + Individuals assigned to this position may perform other duties as assigned.

• Qualifications
• _

Preparation, Knowledge, Previous Experience:

_ + Associate’s degree or equivalent related experience required; + Bachelor’s degree or equivalent related experience preferred; + Prefer three years related work experience, including strong database and data entry experience; and + Experience with Salesforcepreferred. _

Skills, Abilities, Competencies:

_ + Experience with Financial systems and familiarity with accounts payables; + Ability to handle multiple tasks simultaneously andefficiently; + Ability to work under the pressure of tightdeadlines; + Ability to effectively manage own workload and prioritize tasks; + Strong attention to detail; + Customer Serviceexperience; + Proficient computer skills utilizing Microsoft Office products, including Outlook, Word and Excel; + Excellent verbal and written communication skills, including strong telephoneskills; + Solid organizationalskills; and + Ability to interact well with a diverse range of people.

• Working Conditions & Physical Demands:

• + Ability to sit for long periods of time; + Ability to use a computer keyboard for extended periods of time; and + Ability to work onsite and remotely, as required.

_The content is_ _intended_ _to_ _describe_ _the general nature_ _and_ _level_ _of_ _work being_ _performed_ _by_ _persons assigned to this job._ _It_ _is_ _not_ _intended_ _to constitute_ _an_ _exhaustive_ _list_ _of all_ _responsibilities_ _and_ _duties required._ _External_ _and_ _internal applicants,_ _as_ _well_ _as_ _position_ _incumbents,_ _who_ _are or_ _become_ _disabled_ _as_ _defined_ _under the Americans with_ _Disabilities_ _Act_ _or_ _applicable_ _state law, must_ _be_ _able to_ _perform_ _the_ _essential functions_ _of_ _the job_ _(including_ _those_ _listed_ _above) either with_ _or_ _without_ _reasonable_ _accommodation. Reasonable_ _accommodation,_ _if any, will_ _be_ _determined_ _by_ _management in_ _consultation_ _with the employee_ _on a_ _case-by-case_ _basis._ _This job_ _description_ _is intended to_ _be_ _general_ _and may be_ _revised_ _from time_ _to_ _time._ _At_ _management’s discretion,_ _the_ _employee_ _may be_ _assigned_ _different_ _or_ _additional duties from time to time._

• Position Title:

• Fund Administration Payables Coordinator – Boston, MA

• Job Category:

• Finance

• Minimum Education Required:

• High School/GED
• City
• :•Boston •State•:•Massachusetts •

Salary Range:

• $60,000-$75,000