Administrative & Development Coordinator Position Available In Lincoln, Maine

Administrative & Development Coordinator Keepers of Burnt Island Light West Boothbay Harbor, ME 04575

• Hybrid work Part-Time | Boothbay Harbor, ME | Hybrid Possible The Keepers of Burnt Island Light (KBIL) seek a mission-driven and organized individual to serve as our Administrative & Development Coordinator.

This is a newly created part-time position with potential to grow into a full-time leadership role. KBIL is a 501(c)(3) nonprofit that works in partnership with the Maine Department of Marine Resources (DMR) to preserve and support Burnt Island, home to Maine’s second oldest lighthouse and a state-of-the-art education center. The island serves as a living classroom for students, teachers, professionals, and the general public. This position is ideal for someone who thrives on meaningful work in a unique coastal setting, combining behind-the-scenes coordination with community-facing engagement. The position works with both KBIL’s Board of Directors and the DMR team. Key Responsibilities

• Development & Fundraising
• Support and coordinate fundraising initiatives and donor communications
• Assist with grant research, writing, and reporting
• Maintain donor database and acknowledgments
• Help build long-term funding strategies alongside the Board
• Administrative Support
• Manage email, mailings, and website updates
• Prepare meeting agendas, minutes, and reports for the Board
• Maintain organizational records and documentation
• Support marketing and social media communications
• Volunteer & Program Coordination
• Recruit, schedule, and support volunteers for tours, trail and garden work
• Assist with seasonal planning and program logistics
• Help onboard and orient seasonal staff or docents
• Track hours, organize training, and maintain schedules
• Assist with logistical and operational needs on Burnt Island, such as supply runs, maintenance coordination, and seasonal setup or shutdown activities. Seasonal Workflow

• Spring:

  Support Island prep, volunteer clean-up days, and program planning

• Summer:

  Coordinate educational tours, volunteers, and fundraising events

• Fall:

  Assist with shutdown, donor outreach, and reporting

• Winter:

  Work with the board on annual planning and grant proposals Qualifications

• Strong organizational and communication skills
• Experience in nonprofit development or administrative work preferred
• Comfortable learning simple website and database tools
• Enthusiasm for Maine history, lighthouses, and coastal education
• Ability to work independently, with flexibility in a small nonprofit setting Compensation & Structure
• Part-time position (flexible 10-20 hours/week to start)
• Hybrid remote/onsite flexibility depending on the season. When working on site, this position will be based at the Department of Marine Resources’ waterfront campus in Boothbay Harbor.
• Hourly rate commensurate with experience
• Opportunity to grow into a full-time leadership position over time To Apply Please email a resume and short letter of interest to Burnt.

Island.

DMR@maine.gov. Applications will be reviewed on a rolling basis.

Job Type:

Part-time Pay:

$24.00

• $34.00 per hour Expected hours: 10
• 20 per week

Benefits:

Flexible schedule Paid time off

Work Location:

Hybrid remote in West Boothbay Harbor, ME 04575