Administrative Coordinator Position Available In Buncombe, North Carolina

Administrative Coordinator
Asheville JCC
236 Charlotte St
Asheville, NC 28801

Principal Responsibilities:

Reports To:

Development and Marketing Director Department:

Fund Development FLSA Classification:

Full Time Hourly, Non-Exempt Pay Rate (Hourly): $20.50 p/hr

Updated Date:

5/12/2025

Benefits:

Full-time employees enjoy extensive benefits at the Asheville JCC, including: 27+ days of paid holidays and PTO; vision, life, and disability insurance; 401k•; membership at the JCC’s state of the art aquatics center; FREE childcare• at the JCC’s 5-star early childhood and school aged programs; and inclusion in a warm and welcoming center that has served the community for over 80 years. Scroll down for a full benefits listing and additional information•.

Job Summary:

The Administrative Coordinator plays a key role in supporting the organization’s development and donor relations activities. This position is responsible for coordinating logistics, maintaining donor records, assisting with donor prospecting and engagement, and ensuring smooth execution of donor stewardship, fundraising events, and donation processes. The ideal candidate is highly organized, detail-oriented, and enjoys working in a dynamic, mission-driven environment. Principal Responsibilities Donor Stewardship Schedule and coordinate meetings, tours, and donor-related events for the Development Director and Executive Director
Support donor prospecting efforts by researching potential donors and strategizing moves management with the Development Director and Executive Director
Manage donor mass-communications as well as correspondence with individual donors to foster relationships
Prepare and distribute tax acknowledgment letters, handwritten thank you letters, and donation documentation
Maintain and update donor records in the CRM database to ensure accurate and organized data Committee & Executive Support Provide administrative and scheduling support to the Board of Directors, Executive Committee, Summer Event Series Team, Fund Development Committee, and Scholarship Committee
Manage the calendar of the Executive Director to meet their administrative, fundraising, supervisory, and strategic need Events & Corporate Partnerships Assist with securing corporate sponsorships and maintaining sponsor relationships
Solicit in-kind gifts and coordinate with partners to ensure smooth implementation of fundraising and stewardship events
Assist with event coordination, including preparation, setup, and follow-up
Coordinate and complete local errands, including donation pick-ups and event supply deliverie

Minimum Qualifications:

Required Skills/Abilities Basic knowledge of Microsoft Outlook, Word, Excel, and SharePoint
Strong written and verbal communication skills, with the ability to engage professionally with donors, sponsors, and staff
Excellent organizational and time-management skills; ability to manage multiple tasks and meet deadlines
Attention to detail in managing records, preparing documentation, and coordinating logistics Ability to handle confidential information with discretion and professionalism
Proficiency with CRM systems and experience with philanthropy databases
Valid driver’s license and reliable transportation for local errands and donation pick-ups
Ability to work occasional evenings and weekends Qualifications Education
High School Diploma or Equivalent
Associate or Bachelors in Related Field (Administration, Communications, English, Marketing, Hospitality) preferred
Experience
Non-Profit
Fund Development, preferred
Marketing, preferred
Additional
Must be at least 18 years old
Pre-employment drug screening required
Must pass background check Physical Requirements Must be able to lift boxes up to 40 pounds Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Benefits Include Free tuition for Early Childhood/Youth Programming for the first child, and 50% off for subsequent children (after 90 days of service and based on availability. First 90 days employees receive 50% off the first child and 35% off subsequent children). Employer paid insurance (after 90 days of service):
Vision
Life Insurance
Short- and long-term disability
Optional employee-paid insurance:
Dental
Additional Life Insurance
Retirement 401K (available after 1 year of service)
10+ paid holidays
Two paid “floating holidays” or personal days to be chosen by the employee
15+ paid vacation and sick days
Paid bereavement leave Paid weather/emergency related closures
Free, confidential counseling services through our Employee Assistance Plan
Ongoing professional development
Tuition reimbursement for courses at an accredited college or university
Aquatics membership for employee and their household
“Learn to Swim” lessons for employee and their household
Complimentary use of meeting spaces, including the pavilion, aquatics facility, and social hall

Salary:

$35,000 – $45,000

Agency Information:

At the Asheville JCC, all are welcome to share in Jewish traditions, values and culture. The AJCC has been the home for Jewish life in Western North Carolina since 1940, and today we continue to be a vibrant and diverse community of people. The Asheville JCC strengthens Jewish identity, celebrates Jewish culture and builds community through a wide variety of programs for people from all backgrounds, at every stage of life.