Administrative Coordinator, Gerontology Position Available In Forsyth, North Carolina

Administrative Coordinator, Gerontology Wake Forest Baptist Health – 3.8

Winston-Salem, NC Job Details Full-time Estimated:

$48.5K – $66.8K a year 17 hours ago Benefits Travel reimbursement Professional development assistance Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Oracle Microsoft Outlook Mid-level Change management Supervising experience Bachelor’s degree Business Accounting Communication skills

Adobe Acrobat Workday Full Job Description Key Responsibilities:

Leadership & Team Management Supervise a team of 7 administrative staff, ensuring high performance, accountability, and professional development. Oversee onboarding, workflow coordination, cross-coverage strategies, and performance evaluations in collaboration with the Business Administrator. Foster a positive, inclusive culture that promotes efficiency, continuous improvement, and high-touch service delivery. Faculty Support (Small Portfolio) Provide executive-level administrative support to a designated group of faculty, including calendar management, travel coordination, and document preparation. Maintain and update CVs, biosketches, and compliance documentation. Assist faculty in transitioning to adjunct or emeritus status, ensuring alignment with institutional, licensing, and credentialing requirements. Track and reconcile professional development funds to ensure accessibility, compliance, and proper utilization. Support credentialing, faculty effort tracking, and clinical scheduling via QGenda. HR, Operations & Infrastructure Oversight Support HR functions such as hiring, onboarding/offboarding, leave tracking, and performance documentation. Approve badge and IT access, manage space assignments, and coordinate with IT and facilities on equipment and workspace needs. Manage supply and inventory needs, including ordering, inventory tracking, and basic equipment troubleshooting to support administrative functions. Draft faculty appointment letters, maintain departmental records, and oversee internal documentation processes. Project & Financial Coordination Manage departmental projects and stakeholder relationships, ensuring alignment with strategic and operational goals. Assist with financial reconciliations, Concur approvals, cost transfers, and budget tracking. Serve as liaison among administrative, clinical, and academic teams to ensure timely execution of objectives.

Qualifications:

Bachelor’s degree in Business, Accounting, Health Administration, or a related field. Minimum of 3 years of supervisory experience, preferably in a healthcare or academic setting.

Proficiency or experience with:

Microsoft 365 (Outlook, Excel, Teams, Word, PowerPoint) ERP systems such as Oracle or Workday QGenda (clinical scheduling) Concur or similar travel and reimbursement systems StrataJazz, Docusign, Adobe Acrobat Pro Credentialing platforms, timekeeping systems, project management tools (e.g., Asana) Strong written and verbal communication skills; ability to multitask and solve problems independently. Change management experience and a service-oriented mindset are highly preferred.

Work Arrangement:

Primarily onsite, with occasional remote flexibility based on operational needs.

Why Join Us:

This role offers the opportunity to lead a collaborative team, shape administrative strategy, and directly support faculty success within a dynamic academic-medical environment. If you are a forward-thinking leader who thrives in a fast-paced, mission-driven setting, we welcome your application.