Administrative Coordinator Position Available In Mecklenburg, North Carolina

Administrative Coordinator McAdams United States, North Carolina, Charlotte 2100 South Tryon Street (Show on map) Jun 16, 2025 McAdams is a full-service land planning, landscape architecture, civil engineering, transportation, and geomatics firm located in North Carolina, South Carolina, Texas, and Florida. We seek to partner with our clients to create meaningful experiences through inspired design. Our employees are what make McAdams different. We bring experiences to the forefront of everything we do, and to do that takes special people. Position Overview The Administrative Coordinator provides administrative support in a fast-paced environment by completing multiple reception and administrative tasks with competing deadlines. The coordinator uses extreme attention to detail and excellent communication skills. The coordinator anticipates the needs of team members and resolves administrative issues with calm and poised prioritization. Key Responsibilities Project a positive and hospitable image of McAdams to internal and external clients at all times and provide outstanding customer service by making clients feel welcomed and respected.
Greet colleagues, clients and vendors, assist with client meetings, schedule conference rooms and troubleshoot conference room technology issues.
Oversee building maintenance for the reception and common areas; maintain a professional and clean appearance in these areas
Monitor and maintain office supplies, kitchen supplies, and postage supplies
Provide administrative support to the Leadership Team, the Executive Assistant, and the fellow Administrative Services Team
Coordinate with Marketing, Engagement, HR, and other teams on employee events
Manage incoming and outgoing parcels
Assist with Lunch and Learn orders and prep
Maintain conference room calendars Perform clerical duties and maintain operating knowledge of office printing and scanning equipment.
Scan and copy plans using large format printers; assemble hard copy and digital submittals
Type, proofread and edit forms, letters, transmittals, proposals, change orders, response to comments and other business correspondence as required
Complete all other duties as assigned Skills + Experience High school diploma
Must have a valid Driver’s License or obtained prior to first day of employment
Associate’s degree OR relevant administrative work experience preferred
Previous experience in a professional office setting preferred
Advanced knowledge and experience with MS Office Suite
Outstanding organizational and oral and written communication skills
Extremely detail-oriented with strong writing, editing, and proofreading skills
Proactive thinker with the ability to prioritize multiple competing deadlines
Comfort with a fast-paced environment, necessitating professional, calm and poised prioritization McAdams is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard for race, color, religion, gender (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran’s status, or any other legally protected status. If you need assistance with our online application system process, please contact the Human Resources Team at 919.361.5000 or hrteam@mcadamsco.com. Please read these notices for important information regarding applying for work with McAdams.

Know Your Rights:

Workplace Discrimination is Illegal
E-Verify (English/Spanish)
Right to Work (English/Spanish)