Business Office Administrative Coordinator Position Available In Monmouth, New Jersey

Business Office Administrative Coordinator Sandy Hook Yahcts Sea Bright, NJ 07760

Reports To:

Business Manager Role Description:

The F&I Administrative Coordinator supports the Business (F&I) Manager in ensuring smooth, compliant, and efficient deal processing within the marine dealership. This key role serves as the backbone of the Business Office, providing administrative support that guarantees each boat deal is processed accurately and in a timely manner.

Role Duties & Key Responsibilities:

Assist the Business Manager in daily administrative tasks to maintain an efficient and compliant Business Office. Ensure every deal is prepared and ready for the first stage of the credit process by collecting required documentation from Sales. Perform titling and registration, including ownership transfers and trade verification. Assist in preparing closing documents and submitting funding packages to lenders promptly. Follow up on funding status and assist in resolving any delays to ensure timely deal closures. Register warranties and maintain documentation for all protection products sold. Organize and maintain both electronic and physical deal files for easy retrieval and audit-readiness. Stay current on compliance regulations and ensure that all deal paperwork meets regulatory and dealership standards. Confirm deposit amounts and communicate payment methods and details to customers. Keep internal deal logs and tracking systems up to date across all dealership platforms. Ensure deals are accurately reflected and standing tall across all company systems. Deliver outstanding customer service and serve as a professional representative of the Business Office. Participate in ongoing training and professional development. Support the team with additional duties as assigned.

Requirements, Skills, and Qualifications:

Saturday office hours. Previous experience in a dealership, finance office, or title/registration processing is preferred. Strong organizational and time-management skills. High attention to detail and ability to work in a fast-paced environment. Excellent communication and interpersonal skills. Familiarity with titling, registrations, warranties, and marine documentation is a plus. Proficient in Microsoft Office Suite and dealership management systems DMS. Ability to uphold high compliance standards and safeguard customer data. Proficient in using specific software Notary preferred or willing to become

Notary Job Type:

Full-time Pay:

$45,000.00 – $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

Day shift Weekends as needed

Work Location:

In person