Administrative Coordinator Position Available In Monroe, New York

Administrative Coordinator Rochester Institute of Technology – 4.3 Rochester, NY Job Details Full-time $16 – $27 an hour 1 day ago Benefits Wellness program Qualifications Oracle Social media management Slack Mid-level American Sign Language Microsoft Office Administrative experience Qualtrics Project management Bachelor’s degree Doctor of Philosophy Kenexa BrassRing Budgeting Events management Communication skills Employee evaluation Editing Full Job Description Administrative Coordinator 9676BR Student Affairs Student Development Job Summary This position reports to the Associate Vice President and includes supporting the area’s programs and initiatives. It is expected to forge productive working partnerships with colleagues to enhance the area’s contributions within the larger community.

This position interacts with divisional and campus leadership, donors, students, faculty, staff, parents, and the community at large. This role will be a skilled communicator, familiar with all office and administrative operation methods, as well as the issues, trends, and concerns for students and institutions of higher education. The incumbent should be an independent worker and a self-starter who gets along well with others. The candidate must be an excellent writer, understand style and editing conventions, and have experience communicating via email, social media, online conferences, and other communication venues. The successful candidate will be a committed and experienced professional with a collaborative disposition, ability to think critically and creatively, excellent interpersonal and problem-solving skills, and a service-centered orientation. The successful candidate will be a committed and experienced professional with a collaborative disposition, ability to think critically and creatively, excellent interpersonal and problem-solving skills, and a service-centered orientation.

Job Responsibilities:

Manage the AVP’s calendar; coordinate all aspects of meetings, committees, area events, programs, retreats, and events as directed by the AVP. This includes the preparation and distribution of agendas, minutes, materials, etc. Arrange for travel and conference attendance. Coordinate and provide support for the AVP’s initiatives, committees, and special assignments. Monitor and coordinate the flow of correspondence-related assignments within the area. Provide internal and external communication as needed. Create and maintain confidential fileshares with information related to hiring, performance evaluation, and documentation of processes, procedures, and support. Research policies in support of requests and inquiries. Draft reports and correspondence for AVP. Assist the AVP with special projects such as recruitment and search processes. Manage aspects of the onboarding process for new staff to the area. Oversight of departmental computer cascade for staff, participation in space and technology initiatives, and recommendations. Provide financial support to AVP including annual budget requests & year-end projections, reconciling department & procurement card statements, request payments, and preparing journal entries Attend applicable training sessions. Related duties as assigned.

Required Qualifications:

Exercise judgment and independent initiatives; handle time-sensitive matters that require concise problem-solving and a high degree of confidentiality. Experience in developing and managing integrated administrative and communications activities. Technological competence, computer mastery using database software, Microsoft Office Suite, and social media technologies. The ability to leverage technology to facilitate information sharing and support. Proven aptitude as a communicator including superior written, oral, and presentation skills and the ability to constructively edit others’ work. Ability to work under tight and changing deadlines and manage multiple tasks simultaneously. Proven skills in project management, organized with and a track record of having superb attention to detail. Ability to work in a fast-paced, collaborative environment. Maturity and judgment, self-motivated/take initiative. Flexible; adapt well to change; manage risk and uncertainty with poise. Possess ethical decision-making skills, discretion, and sound judgment. Ability to manage and maintain confidential and private information; uses confidential, sensitive, and/or private records and information, protects information appropriately. Knowledge of Deaf culture, American Sign Language (ASL), or willingness to learn. Ability to establish, build, and maintain effective working relationships based on respect, empathy and honesty with diverse groups and individuals.

Preferred Qualifications:

Proficiency using Microsoft Office Suite. Prior experience using Oracle and Kenexa/Brassring. Experience with OnBase, Client Manager, Event Management Software, Slack Enterprise, Qualtrics, Google Drives, and Campus Groups. Department/College Description Student Affairs affirms the university’s mission by leading RIT in developing a thriving and inclusive learning environment that empowers students to invent and reinvent their goals and aspirations. The success of every student is our highest priority. Minimum Qualifications Exercise judgment and independent initiatives; handle time-sensitive matters that require concise problem-solving and a high degree of confidentiality. Experience in developing and managing integrated administrative and communications activities. Technological competence, computer mastery using database software, Microsoft Office Suite, and social media technologies. The ability to leverage technology to facilitate information sharing and support. Proven aptitude as a communicator including superior written, oral, and presentation skills and the ability to constructively edit others’ work. Ability to work under tight and changing deadlines and manage multiple tasks simultaneously. Proven skills in project management, organized with and a track record of having superb attention to detail. Ability to work in a fast-paced, collaborative environment. Maturity and judgment, self-motivated/take initiative. Flexible; adapt well to change; manage risk and uncertainty with poise. Possess ethical decision-making skills, discretion, and sound judgment. Ability to manage and maintain confidential and private information; uses confidential, sensitive, and/or private records and information, protects information appropriately. Knowledge of Deaf culture, American Sign Language (ASL), or willingness to learn. Ability to establish, build, and maintain effective working relationships based on respect, empathy and honesty with diverse groups and individuals.

Professional Area:

Employment Category:

Fulltime Staff Job Function:

Wage Band:

$16 – $27

Hourly/Salary Minimum:

$16

Hourly/Salary Maximum:

$27 How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. The direct link to this posting can be found here: https://sjobs.brassring.com/ Additional Details Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the “Great Colleges to Work For.” RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu . As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.

Gov Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

27 jeid-f535fe7ffda1ad4296ebf06479a7ad0a