Academic Centers Administrative and Program Coordinator Position Available In Ontario, New York

The Academic Department and Program Coordinator provides efficient and responsive administrative, organizational, and logistical service generally to academic centers: for instance, the Center for Global Education, Centennial Center for Leadership, Center for Community Engagement and Service Learning. This role works both independently and collaboratively in a team-oriented and dynamic environment while regularly demonstrating initiative and informed judgment. The person in this role also assists their assigned departments with coordinating, organizing, compiling, and preparing data and written reports while managing the data collection, in addition to managing payroll, procurement, and event logistics.

Essential Responsibilities:

+ Handle and maintain confidential information on students, both currently enrolled and graduated. + Execute day-to-day office operations; support staff, organize, and maintain databases, files, materials, and other office information. + Support Center’s budget needs, oversee payroll records and expenditures, reconcile expenses, prepare purchase orders and vouchers, conduct office purchase orders. + Oversee tracking, evaluation, and program reporting. + Facilitate administrative and operations management for responsible areas. + Prepare/Manage calendars for staff and programming. + Create and compile reports and presentations. + Coordinate logistics for program events and meetings. + Assist with website maintenance; ensure all information is current and accurate. + Communicate regularly with each Center liaison for workflow management. • Serves as New York State Notary Public to assist students and faculty with required documents. + Perform other tasks as assigned.

OTHER INFORMATION

This is a 12-month, full-time, benefits-eligible, administrative hourly position. Occasional evening or weekend work may be required. This position description is not all-inclusive, as other tasks or responsibilities may be assigned. Pay rate is $22/hr.

Minimum Qualifications:

+ Ability to promote and value diversity, equity, and inclusion . + Associate’s degree or the equivalent of education and 2 years related administrative work experience required (Bachelor’s degree preferred). + Computer literacy and knowledge of various office practices & procedures, and competency in Microsoft Office products including Word, Excel, and Outlook. + Ability to manage multiple, on-going and complex student matters. + Strong communication and organization skills + Ability to organize, multitask, manage and set proper priorities with independent judgment. + Highly reliable, flexible and adaptable. + New York State Notary Public (or acquire within 3-6 months). The Colleges are an equal employment opportunity employer and prohibit discrimination and harassment in their programs and activities against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, or related medical conditions), gender, gender identity or expression, age, sexual orientation, physical or mental disability, citizenship, genetic information or predisposing genetic characteristics, marital status, familial status, domestic violence victim status, caregiver status, military status, including past, current, or prospective service in the uniformed services, social class, or any other category or characteristic protected by applicable law. About HWS A liberal arts and sciences institution, Hobart and William Smith is known for consistent success in preparing students for meaningful lives and fulfilling careers through an outcomes-based focus on their futures. Our nationally ranked faculty are accessible teachers and scholars known for the impact of their research and distinguished by the depth of their mentorship. World challenges are studied in the classroom where critical thinking, problem-solving, and communication skills are honed. In the field, knowledge turns into discovery. In office hours, plans are carefully crafted to tie interests and talents to an academic path that motivates beyond graduation. Our location in the heart of the Finger Lakes allows faculty, staff and students to live and work collaboratively on the banks of a resource-rich lake. Student-athletes play for 30 varsity teams boasting 24 national titles, including the 2023 and 2024 NCAA DIII Men’s Ice Hockey Championships. With three graduate programs, students can build on their undergraduate degree with a Master of Arts in Higher Education Leadership, Master of Arts in Teaching, or a Master of Science in Management. Together, the experiences and mentorship at HWS prepare students to lead lives of consequence. The Colleges are an equal employment opportunity employer and prohibit discrimination and harassment in their programs and activities against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, or related medical conditions), gender, gender identity or expression, age, sexual orientation, physical or mental disability, citizenship, genetic information or predisposing genetic characteristics, marital status, familial status, domestic violence victim status, caregiver status, military status, including past, current, or prospective service in the uniformed services, social class, or any other category or characteristic protected by applicable law.