Administrative Coordinator Position Available In Ontario, New York

Description We are looking for an experienced Administrative Coordinator to join our team in Victor, New York. This is a long-term contract position within the medical devices industry, offering an excellent opportunity to contribute to a dynamic and fast-paced environment. The ideal candidate will excel in managing administrative tasks and supporting business operations with efficiency and professionalism.

Responsibilities:

• Handle incoming calls with professionalism, ensuring inquiries are addressed or redirected appropriately.
• Manage executive and team calendars, coordinating meetings and appointments effectively.
• Maintain confidentiality while processing sensitive documents and information.
• Format and organize documents to meet company standards and improve accessibility.
• Support international business operations through effective communication and coordination.
• Utilize Microsoft Word and other tools to create, edit, and format documents as needed.
• Process data in various formats, ensuring accuracy and compliance with company protocols.
• Collaborate with team members to streamline administrative processes and improve efficiency.
• Schedule and host virtual meetings using platforms like Cisco Webex.
• Ensure timely submission and tracking of expenses through systems like Concur. Requirements
• Proven experience in administrative roles, preferably within the medical devices or financial services industries.
• Strong skills in answering and managing inbound calls professionally.
• Expertise in calendar management and scheduling.
• Ability to handle confidential documents with discretion and integrity.
• Proficiency in formatting and word processing, particularly with Microsoft Word.
• Familiarity with international business practices and communication.
• Solid understanding of data processing and handling various data formats.
• Excellent organizational and communication skills to support team objectives.

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .