Administrative Coordinator Position Available In Chester, Pennsylvania

Administrative Coordinator Category:

Staff

Subscribe:

Department:

Nursing – 4 year

Locations:

Malvern, PA

Posted:

Jun 17, 2025

Closes:

Open Until Filled

Type:

Full Time Exempt
Position 

ID:

189338

About Immaculata University:

Immaculata University seeks candidates who are passionate about upholding the value of higher education while fostering institutional excellence. Immaculata University is a comprehensive, co-ed institution of higher learning that has emphasized academic success, student outcomes and faith-based values for more than 100 years. Offering more than 75 in-demand undergraduate, graduate and certificate programs, Immaculata University provides attainable education, personal support and meaningful career pathways to tomorrow’s leaders who are focused on intellectual, personal, professional and spiritual growth. Immaculata’s expansive suburban campus is located in renowned Chester County, Pennsylvania, 30 miles west of Philadelphia. Why Immaculata University is the Perfect Workplace for you: Collegial Atmosphere, caring leadership, work/life balance.
Mission-driven values supported by five core values: faith, community, knowledge, virtue and service.
Generous paid time off benefits.

Tuition Assistance:

You, your spouse, and your eligible dependent children can receive tuition assistance at IU. Your dependent children are also eligible for tuition assistance at other institutions via the Tuition Exchange program.
Health.

Life, and Disability Insurance:

Prescription, Dental, Vision, and Life Insurance; Disability benefits, Flexible Spending Account and Health Savings Account.

Retirement Plan:

Generous retirement plan to help you save for your future.

Job Description:

Summary:

Seeking a responsible Administrative Coordinator to perform a variety of administrative and clerical tasks. Duties of the Administrative Coordinator include providing support to the Dean, of the College of Nursing and Health Professions (CNHP) and a support role to the chairs, program directors and faculty of the Division of Nursing (DON) and Department of Health Nutrition and Exercise Sciences (HNES), assisting in daily office needs and managing the college’s general administrative activities.

RESPONSIBILITIES

Take minutes at all CNHP meetings as requested by Dean, Department Chairs and faculty
Coordinate all CNHP and DON office supplies.
Manage all CNHP invoices and maintain a log of respective cost centers on a monthly basis.
Coordinate and execute CNHP, DON and HNES events as requested.
Assist students on a regular basis with questions, appointments and so forth.
Communicate via email or regular mail with CNHP students as needed.
Attend to the requests of the CNHP Chairs, Program Directors and faculty.
Develop, manage and maintain all Nursing student files both electronic and paper.
Manage all clinical contracts for MSN students with the MSN Program Director.
Manage all MSN preceptor packets for clinical, educational, and administration practicums, including mailings and summarizing of evaluations.
Assist adjunct faculty as needed with requests related to their CNHP courses.
Monitor, maintain and update documentation for accrediting agencies from outside
agencies for the CNHP Programs (CCNE, ACEND, CAATE, SBON).
Coordinate work-study student process for the CNHP departments.
Oversee and monitor CNHP Instagram account.
Assist with major projects involving the Dean, Chairs and Directors of CNHP.
Assist and contribute to the planning of marketing and communication efforts for the College. Immaculata University is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Requirements:

Minimum Requirements:

Associate’s degree
Proven experience as an administrative assistant or related experience
Proficiency in Microsoft Office Suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Strong interpersonal relationship skills

Preferred Requirements:

Bachelor’s Degree Additional Information:

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.