Administrative Supervisor- Children & Youth Position Available In Cumberland, Pennsylvania

Administrative Supervisor- Children & Youth 2.8 2.8 out of 5 stars 16 West High Street, Carlisle, PA 17013

Job Description Department:

Cumberland County Children and Youth Services Address:

16 W. High Street, Suite 200, Carlisle, PA 17013 Work hours are 8:00 am to 4:30 pm; Monday through Friday (75 hours bi-weekly)

Type Position:

permanent/full time

External or Internal:

external

Position Code:

CY3025, CY3026

Title:

Administrative Supervisor –

Clerical and Fiscal Departments Starting Salary:

$22.70/hour; $44,265.00/annual (starting salary is non-negotiable)

Pay Range & Step:

107, 1

Posting Period:

14 days

Recruitment Methods:

Transfer Reassignment Voluntary Demotion Promotion This job posting will be used to fill 2 vacant Administrative Supervisor positions: Administrative Supervisor – Clerical Administrative Supervisor – Fiscal Job description:

OVERALL OBJECTIVE OF JOB

To perform specialized administrative and supportive functions in a timely manner to assure efficient operation of the department.

ESSENTIAL FUNCTIONS OF JOB

Assists management level staff with clerical and data support to accomplish agency goals. Interacts with other internal and external governmental departments, outside offices, agencies and the general public daily as needed to perform essential job duties. Supervises and supports staff to include one on one training. Assigns and monitors work within the unit and assuring staff are meeting all deadlines. Active member of the administrative/management team. Conducts performance reviews of staff. Addresses personnel issues within service area/unit. Responsible for scheduling unit meetings.

ESSENTIAL FUNCTIONS SPECIFIC TO ADMINISTRATIVE SUPERVISOR – CLERICAL

Operates computers with a high level of skill providing input and making adjustments to programs as needed. Prepares reports, memos, letters, spreadsheets and databases as needed. Liaison for IMTO and Maintenance. Functions and maintains credentials as notary for the Agency.

ESSENTIAL FUNCTIONS SPECIFIC TO ADMINISTRATIVE SUPERVISOR – FISCAL

Assist Financial Manager with revenue maximization (Act 148, Title

IV-E, TANF

). Assist Financial Manager with any new State and Federal regulations / requirements Operates computer, copier and other office equipment daily

OTHER DUTIES OF JOB SPECIFIC TO ADMINISTRATIVE SUPERVISOR – CLERICAL

Oversees expungements of data. Maintains employee records required for annual licensing. Attends training as required. Function as JTAC liaison Functions as Child Welfare Resource Center training liaison Function as MCI liaison Function as CAPS liaison Function as CPCMS, Onbase and UJS Portal liaison Function as AFCARS liaison Functions as Sex Offender Assessment Board liaison. Functions as liaison with Court Administrator for Court Custody Forms Functions as Agency liaison for CPS related issues Performs other job-related duties as required.

OTHER DUTIES OF JOB SPECIFIC TO ADMINISTRATIVE SUPERVISOR – FISCAL

Implement/manage all fiscal related bulletins; assist with any related policies and procedures Directs/monitors invoicing of Federal funds Provide quality assurance of all Federal funds; coordinate Title IV-E Reviews Attend meetings and trainings as required

MET’s:

EDUCATION/TRAINING

High school graduate. Experience with Windows, Microsoft software, and Microsoft Excel Good typing skills.

WORK EXPERIENCE

Two years of experience as an Administrative Specialist or equivalent combination of experience and training.

Selection Criteria:

Meet the minimum experience and training for the job Meritorious service: defined as the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting Current County Employees will follow the County Promotion/Demotion Policy. If you are contacted for an interview and need accommodations for the interview due to a disability, please advise the interviewer of the accommodations you require well in advance of the scheduled date.

CUMBERLAND COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER

Company Description Mission Statement:

To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible. We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.

EMAIL CONFIRMATION

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.

Benefits Medical Benefits:

Capital Blue Cross Medical Insurance Health Savings Account Wellness program with wellness incentives

Capital Blue Cross Vision Insurance United Concordia Dental Insurance Retirement Benefits:

County Retirement Pension 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax Fully vested after 5 years of credited service

Normal Retirement Options:

Age 55 with 20 years of credited service Age 60 with any amount of credited service Voluntary 457b

Deferred Compensation Plan Military Time Buy Back Options Paid Time Off:

Vacation 10 days per year, accrued per pay period (Non-Exempt) 15 days per year, accrued per pay period (Exempt) Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service Personal 3 Personal days per year, pro-rated based on starting date Sick 5 Sick days per year, pro-rated based on starting date 12 Paid County Holidays No waiting period to receive paid holidays

Additional Benefits:

Educational Assistance 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment) Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met Employee Assistance Program Resources for: Childcare, Eldercare, Legal, Financial, and Coaching Flexible Spending Account Dependent Care Account Short Term Disability Long Term Disability Life Insurance