Part-Time Executive Administrative Coordinator Position Available In Philadelphia, Pennsylvania

Part-Time Executive Administrative Coordinator 4.7 4.7 out of 5 stars Philadelphia, PA 19143 • Hybrid work

Benefits:

Flexible schedule Opportunity for advancement Benefits/Perks $20-25/hour, commensurate with experience Flexible, hybrid schedule Supportive and collaborative team environment Mission-driven work supporting families and young children Opportunities for growth within a small nonprofit organization Job Summary Village Care Family Services is seeking a Part-Time Executive Administrative Coordinator to support our Chief Operating Officer with internal operations, communication, and outreach. This is a high-impact, detail-oriented position ideal for someone who is organized, tech-savvy, and passionate about early childhood and community work. The ideal candidate will help coordinate internal systems, draft communications, manage basic marketing and scheduling tasks, and serve as a vital point of connection between families, staff, and leadership. Responsibilities Draft and send email communications to staff and families Schedule appointments and meetings; track follow-ups and action items Maintain digital files, spreadsheets, contact lists, and cloud-based systems (Google Drive, Bublup) Draft and schedule newsletters and social media posts using Canva Track staff training completion and assist with simple HR-related tasks Organize program surveys, update onboarding materials, and help coordinate outreach events Support internal projects, light grant tasks, and assist with additional duties as assigned Qualifications Bachelor’s degree required (public health, nonprofit management, education, or a related field preferred) Prior experience in administrative, communications, or program support roles Proficient in Google Workspace (Docs, Sheets, Forms), Microsoft Office, Excel and Canva Comfortable navigating Instagram and Facebook for professional use Excellent written and verbal communication skills with a warm and professional tone Highly organized and self-motivated, with the ability to manage multiple projects independently Experience working with families, nonprofits, or early childhood programs is a plus Personal laptop and internet access required Flexible work from home options available.