Administrative Coordinator Position Available In Davidson, Tennessee

Administrative Coordinator
Belmont University
in Nashville, TN

Apply Now Type:

Full-Time

Posted:

04/23/2025

Category:

Administrative Assistants Administrative Coordinator We are now accepting applications for a qualified Administrative Coordinator at Belmont University. Employment Type Staff Internal Job Category
Exempt (Staff)
Full-Time Department
Belmont Data Collaborative Hours 37.5 Primary Duties and

Responsibilities:

The administrative coordinator for the Belmont Data & AI Collaborative works with various stakeholders across the university and community, supporting the day to day work of the center. This administrative position coordinates center purchases through the Belmont Purchasing System, ensuring delivery, invoice payment and budget allocation. Serves as a first point-of-contact for students and visitors (by phone and in person), provides office production assistance, scheduling, and information to faculty, staff, students and general public related to the Belmont Data & AI Collaborative.

Primary responsibilities:

Coordinates and schedules activities related to the the Data & AI Collaborative. This includes calendar management for the Director and Executive Director, event scheduling and coordination, and serving as liaison with other units on campus.
Provides professional office support for all members of the Data & AI Collaborative, including the distribution of incoming mail, manage and order office supplies, manage travel arrangements, address employees’ and clients’ queries (via email, phone or in-person), preparing presentations, spreadsheets and reports, and updating office policies as needed.
Coordinate departmental purchases through the Belmont Purchasing System, ensuring delivery, invoice payment and budget allocation.
Serves as a first point-of-contact for students and visitors (by phone and in person). Likewise provides information to faculty, staff, students and general public related to Belmont University and Data & AI Collaborative procedures and general operations.
Oversees department web site and ensures updates are done in a timely manner.
The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications:

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to: Form diverse leaders of character;
Equip people to solve the world’s complex problems through teaching, research and service;
And be radical champions for helping people and communities flourish.
Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
Ability to work effectively with a wide range of constituencies.
Must know how to treat inquiries professionally and courteously.
Must recognize value of good record keeping.
Understanding of major functions of academic and co-curricular programs.
Must be willing to learn new technologies and ways of enhancing the mission of the Belmont Data & AI Collaborative.
Ability to provide courteous service, both in person, via the telephone, and the through email.
Ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
Ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.
Ability to present information to individuals or groups; ability to deliver presentations suited to the characteristics and needs of the audience. Ability to convey information clearly and concisely to groups or individuals either verbally or in writing to ensure that they understand the information and the message. Ability to listen and respond appropriately to others. Ability to impact and influence others to further the institution’s strategic objectives.
Required EducationHigh school diploma or GED required. Associate’s degree or higher is preferred. Required ExperienceExperience as an administrative assistant is required. 2+ years progressively responsible administrative support experience or customer service with discretionary decision making is preferred. The selected candidate will be required to complete a background check satisfactory to the University. Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Belmont University is a Christian community. The university faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, and Sections 504 of the Rehabilitation Act of 1973/the American with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University seeks employees of Christian faith who are committed to the mission of the University. Click here to learn more. Belmont’s Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veterans and disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.
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