Administrative Coordinator. Division of Student Success – UTK (3472) Position Available In Knox, Tennessee

Administrative Coordinator. Division of Student Success – UTK (3472)
University of Tennessee, Knoxville
in Knoxville, TN

Apply Now Type:

Full-Time

Salary:

$40,000 – 45,000

Posted:

06/20/2025

Category:

Student Affairs and Services Job Description The administrative coordinator provides support for up to seven departments in Student Success. The incumbent may be responsible for coordinating the daily activities and needs of the departments including calendar management, meeting/event scheduling and material preparation, purchasing including pcard purchases and reconciliation, Tcard/travel, invoices, parking liaison, printing, and routine office management. This could also include supervision of student employees, interacting with students, parents, guardians and families, and providing assistance to campus and external customers. Responsibilities The administrative coordinator provides support for up to seven departments in Student Success. The incumbent may be responsible for coordinating the daily activities and needs of the departments including calendar management, meeting/event scheduling and material preparation, purchasing including pcard purchases and reconciliation, Tcard/travel, invoices, parking liaison, printing, and routine office management. This could also include supervision of student employees, interacting with students, parents, guardians and families, and providing assistance to campus and external customers. Responsibilities Supports calendar, room reservations, food orders, events, printing, Tcard/travel, invoices, pcard, phones and other miscellaneous tasks for assigned areas. Provides backup support to a paired co-worker during leave or time out of the office. Delivers and organizes supplies as needed. Coordinates and reconciles departmental pcards and pcards for individuals in the assigned areas. Arranges travel including transportation, lodging and conference support. Enters transactions and invoices into Iris/business system for multiple accounts for review and approval by leadership. Maintains and complies with purchasing card, travel card and general spending policies. Attends departmental meetings and records minutes as needed. Maintains distribution lists. Issues keys for building access and makes facility requests. Schedules conference rooms as needed. Copier maintenance and usage reporting. Mail packaging/labeling and billing. Liaises with the business office on contracts as necessary. Maintains confidentiality of sensitive information. Provides other miscellaneous administrative support, including but not limited to petty cash oversight, student oversight, facilities support and other general support required to help an office function smoothly. May maintain social media sites and webpages. May work with departments, families and students to facilitate registration and ongoing support for academic courses/programs. May provide the full scope of support for graduation, honor’s day, and awards activities, to facilitate career fairs, employer visits and related events for the career center. May provide phone and miscellaneous support. May monitor departmental email accounts. Professional development to stay current on best practices for administrative staff at The University of Tennessee and the Division of Student Success. Stays current on business systems by attending training as delivered. Other duties as assigned. Qualifications Required Qualifications

Education:

Associate’s degree

Experience:

Associate’s degree and two years’ experience in office setting including managing multiple calendars and event support or bachelor’s degree and one year experience

Knowledge, Skills, Abilities:

Excellent written and oral communication skills. Time management and organization with attention to detail. Extensive knowledge of Microsoft Office products, especially Outlook, Work, Excel, and SharePoint. Ability to keep sensitive information confidential.
Preferred Qualifications

Education:

Bachelor’s degree

Experience:

Higher education experience

Knowledge, Skills, Abilities:

DASH experience

Work Location:

Knoxville, TN Compensation and Benefits UT market range:
Anticipated hiring range: $40,000 – 45,000
Find more information on the UT Market Range structure here
Find more information on UT Benefits here
Application Instructions
For full consideration submit cover letter, resume, and references by February 1, 2025.
Additional Information on all postings provided by UTK About Us With over 225 years dedicated to education and research, and as one of the 100 largest employers in Tennessee, there is endless potential to discover at the University of Tennessee, Knoxville. This advanced academic center comprises 17 degree-granting colleges and schools, 900+ programs of study, 547 graduate programs, and is home to over 7,500 employees statewide who support the continued growth of the state’s flagship land-grant university. The University of Tennessee Institute of Agriculture, Anthropological Research Facility, Space Institute, and the UT Institute of Public Service are acclaimed entities of the UT system and with nearby affiliate, Oak Ridge National Laboratory, Rocky Top is a university on the rise. UT Knoxville considers its employees its number one asset and with values that focus on work-life balance, compensation, and innovative leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. Apply today and join the Vol Family for life! Ranked nationally as “Best Employer for New Graduates”, “One of America’s Best Large Employers”, “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine. About Us The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university’s tradition of lighting the way for others through leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine. Apply today and join the Tennessee Volunteer community! Job Info
Job Identification 3472
Job Category Administrative
Posting Date 06/20/2025, 08:38 AM
Job Schedule Full time
Locations 1331 Circle Park, Knoxville, TN, 37996, US
The University of Tennessee does not discriminate on the basis of race, sex, color, religion, national origin, age, disability or veteran status in provision of educational programs and services or employment opportunities and benefits. This policy extends to both employment by and admission to the University. The University does not discriminate on the basis of race, sex or disability in its education programs and activities pursuant to the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act (ADA)of 1990. Inquiries and charges of violation concerning Title VI, Title IX, Section 504, ADA or the Age Discrimination in Employment Act (ADEA) or any of the other above referenced policies should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone (865) 974-2498 (V/TTY available) or 974-2440. Requests for accommodation of a disability should be directed to the ADA Coordinator at the UTK Office of Human Resources, 600 Henley Street, Knoxville, TN37996-4125.
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