Administrative Support Coordinator Position Available In Washington, Tennessee

Administrative Support Coordinator
East Tennessee State University
in Johnson City, TN

Apply Now Type:

Full-Time

Salary:

$16.84 hourly

Posted:

04/19/2025

Application Due:

Open Until Filled

Category:

Administrative Assistants Department:

Internal Medicine – 31510

Job Category:

Support Staff Job Summary Join the Department of Internal Medicine at ETSU as an Administrative Support Coordinator (IRT2) where you’ll play a crucial role in shaping the future of our faculty through dynamic recruitment and event coordination. In this position, you’ll provide essential clerical support to the Faculty Recruiter and Financial Management Analyst, ensuring a seamless experience for prospective faculty during multi-day site visits. Your organizational skills will be key as you manage logistics for accommodations, dinners, and interviews, making a lasting impression on candidates. As part of your responsibilities, you’ll oversee job postings on external platforms and facilitate travel reimbursements, helping to streamline the recruitment process. You will also support the creation of compelling recruitment materials and organize onboarding activities, setting new faculty members up for success from day one. In addition to recruitment efforts, you’ll track and maintain records of faculty scholarly activities, board certifications, and reappointments, ensuring compliance with important deadlines. Your event coordination skills will shine as you organize catering, manage vendor orders, and design impactful departmental communications for various events. This role also includes taking meeting minutes, managing social media content, and providing backup support for the department’s financial management and newsletter distribution. If you’re detail-oriented, passionate about supporting faculty success, and ready to make a meaningful contribution to our vibrant academic community, we want to hear from you! The value of employment at ETSU goes far beyond salary. The official workday is 7.5 hours, which includes a one-hour lunch/meal break. Regular benefited ETSU employees enjoy a full range of benefits, services, and programs including:
Paid time off & leave
17 paid holidays
Educational Assistance
Health and life insurance
Retirement
Access to University facilities and services and much more!
Check out the ETSU Human Resources Benefits page for additional information at: https://www.etsu.edu/human-resources/benefits/. ETSU is an Equal Opportunity Employer.

Disclaimer:

The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position’s essential functions satisfactorily with or without reasonable accommodations. Knowledge, Skills and Abilities
Knowledge of software programs including Microsoft Suite, Teams, Canva, Davinci, and Banner/Goldlink
Knowledge of modern office practices, procedures, and equipment
Proficient in Excel
Knowledge of Accounts Payable/Receivable, requisitions, invoicing, and purchase orders
Ability to communicate effectively through verbal and written means
Ability to remain professional and work in a collaborative environment
Ability to use independent judgement and work under limited supervision
Ability to meet deadlines and work effectively under pressure
Required Qualifications
High School Diploma or Equivalent
Preferred Qualifications
Experience in Higher Education, Medical education, or similar

Salary:

$16.84 hourly

Posting Number:

SS01777P

Special Instructions to Applicants Support Staff positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants.
ETSU is an affirmative action/equal opportunity employer.
Apply Now