Billing Specialist Position Available In Hillsborough, Florida

Billing Specialist TEI Group Tampa, FL Job Details Full-time $40,000 – $45,000 a year 3 days ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance 401(k) matching Life insurance Qualifications Database data integrity Accounting experience within construction industry Accounts receivable Field engineering service ticket management Microsoft Excel Oracle Multitasking Stress management 5 years SAP Accounting software Mid-level High school diploma or GED Invoice payment processing Analysis skills Attention to detail Accounting Customer support ticket management QuickBooks Data entry Organizational skills Proactiveness Level calibration Construction accounting Commitment to results Analytical thinking Construction change orders Escalation handling Communication skills Time management Account reconciliation

Full Job Description About Company:

TEI Group is one of the largest independent elevator and escalator companies in the New York metropolitan area, now proudly expanding into the South Region Market. We offer a comprehensive range of services including maintenance, modernization, new construction, and repair of vertical transportation systems. With decades of proven experience, TEI Group has built a reputation for technical excellence, responsiveness, and a strong commitment to client satisfaction. Headquartered in Long Island City, NY, and now operating across multiple markets, including the Southeast

U.S., TEI

Group continues to deliver the same high-quality service and industry expertise that has defined our success. We foster a workplace culture rooted in safety, innovation, integrity, and professional growth. We are dedicated to empowering our team through continuous training, development opportunities, and a collaborative environment that values each employee’s contribution. TEI Group is committed to driving the future of elevator technology and delivering outstanding service to both longstanding and emerging markets. Join a company that is not only shaping the skyline of New York City but is also bringing its legacy of excellence to the Southern region. About the

Role:

The Billing Specialist plays a key role in supporting the financial operations of the organization by ensuring accurate, timely, and contract-compliant invoicing. This position requires strong attention to detail and organizational skills to manage a high volume of invoices while maintaining adherence to internal procedures and client-specific requirements. The Billing Specialist is responsible for reviewing supporting documentation, performing detailed account reconciliations, and promptly resolving discrepancies. By ensuring invoices are properly posted and aligned with monthly closing timelines, this role contributes directly to the accuracy of financial reporting and overall client satisfaction.

Responsibilities:

Analyze contract terms and customer requirements to recommend billing schedules and documentation procedures that ensure compliance and maximize cash flow. Interpret complex billing scenarios and provide advisory support to project management teams on billing strategy and documentation. Establish and maintain internal billing procedures and recommend policy improvements to streamline operations and mitigate risk. Preparing summary reports for leadership to support forecasting, budgeting, and financial compliance. Collaborate with senior leadership to resolve high-level billing disputes involving contract interpretations or change order issues. Develop and maintain Excel-based AIA billing schedules in alignment with supervisor directives and project timelines. Collaborate continuously with project managers to accurately assess progress billing and ensure alignment with contractual milestones. Prepare and submit lien waivers, insurance certificates, photographic documentation, and bills of sale for stored materials as required. Establish new job records and process AIA billing submissions through client-specific portals in accordance with contract specifications. Manage and update change order logs, tracking approved, pending, and unapproved items for ongoing projects. Complete and submit special construction documentation, including MWBE and other required compliance forms. Communicate with clients regarding approved billing percentages and revise requisitions accordingly to reflect project status. Review and analyze monthly retainage reports to identify opportunities for reduction and timely release. Ensure all billing documentation complies with contractual terms and is submitted accurately and on time. Prepare specialized billing packages, reconciling work orders between internal systems and client billing platforms. Close out invoices and work orders for designated accounts in a timely manner via required customer systems. Support the Collections Specialist with account reconciliation efforts and respond promptly to client billing inquiries. Generate monthly maintenance billings per contractual guidelines, ensuring issuance by the 12th of each month for the upcoming billing period. Process miscellaneous billing tasks as directed by service supervisors, ensuring all associated materials and service tickets are accurately captured. Issue invoices for test-related work requested by the Violations Department. Prepare and submit proposal-based invoices in accordance with agreed-upon terms. Ensure credit memos are documented, approved, and accurately applied with appropriate backup. Investigate and resolve invoicing discrepancies; make necessary adjustments to maintain accuracy and compliance. Maintain organized billing records, including invoice files, correspondence, and customer statements. Follow client-specific instructions for invoice submission, delivery, and documentation. Verify that sales tax is applied accurately in accordance with jurisdictional requirements. Flag and escalate incorrect or disputed invoices to the appropriate authority for review and correction

Minimum Qualifications:

High school diploma or equivalent. Proven experience in billing, accounts receivable, or a related field. Strong attention to detail and accuracy in data entry.

Preferred Qualifications:

Minimum of 5 years of experience in high-volume corporate Accounts Receivable environments. Exceptional attention to detail with a strong focus on accuracy and achieving results. Proven ability to manage challenging situations and interact effectively with a wide range of individuals. Solid understanding of account reconciliation processes and best practices. Demonstrated commitment to delivering outstanding customer service and client satisfaction. Excellent written and verbal communication skills, with the ability to convey information clearly and professionally Strong organizational and time management skills, with the ability to prioritize and handle multiple tasks simultaneously in a fast-paced environment.

Skills:

The required skills for this position include strong analytical abilities, which are essential for reviewing billing data and identifying discrepancies. Attention to detail is critical in ensuring that invoices are accurate and that customer accounts are properly managed. Effective communication skills are necessary for collaborating with customers and internal teams to resolve billing inquiries. Familiarity with billing software enhances efficiency in processing invoices and managing records. Preferred skills, such as knowledge of financial management systems, can further streamline the billing process and improve overall accuracy. If you’re eager to contribute to a company that values excellence, integrity, and customer satisfaction, we encourage you to apply for the Billing Specialist position at TEI Group today!

Job Type:

Full-time Pay:

$40,000.00 – $45,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Schedule:

Monday to Friday People with a criminal record are encouraged to apply Ability to

Commute:

Tampa, FL 33619 (Required) Ability to

Relocate:

Tampa, FL 33619: Relocate before starting work (Required)

Work Location:

In person