Billing and Collections Specialist Position Available In Palm Beach, Florida

Billing and Collections Specialist Safeguard Boca Raton, FL 33486 Are you a detail-oriented professional with a knack for numbers and great communication skills? We’re looking for a Billing and Collections Specialist to join our team in either our Boca Raton or Cypress Creek office! In this role, you’ll be key in managing our invoicing process and ensuring timely payments. You’ll also handle various other accounting and bookkeeping tasks, all while adhering to our established policies.

Must Have’s:

Experience:

3 to 5 years of accounting or billing experience , ideally within a law firm environment .

Software Proficiency:

Familiarity with 3E and strong proficiency with Microsoft Office (especially Excel).

What You’ll Do:

Manage Invoicing:

Prepare and review client invoices for the Firm. Follow Up on

Payments:

Proactively follow up with clients regarding outstanding invoices.

Handle Pre-Bills:

Review and edit pre-bills based on requests from attorneys and secretaries.

Process Payments:

Apply retainer funds as directed by attorneys.

Manage Write-Offs:

Process write-offs in line with Firm policy.

Monitor Accounts:

Keep an eye on aged unbilled fees and Accounts Receivable (A/R) for assigned attorneys. Collaborate on

Collections:

Work closely with billing attorneys to address any aged unbilled fees and costs.

Process Complex Bills:

Generate complex invoices efficiently, including those with multiple discounts, split billing, and electronic submissions.

Handle High Volume:

Comfortably manage a high volume of bills each month.

Communicate Effectively:

Interact and communicate clearly and professionally with attorneys and clients.

Verify Accuracy:

Review and confirm the accuracy of all billing information and supporting documents.

Resolve Issues:

Research and respond to any inquiries or problems related to billing.

Generate Reports:

Create and distribute monthly reports. Assist with

Collections:

Help with collecting outstanding A/R from attorneys.

Maintain Systems:

Understand and use computer system manuals, update procedural manuals as needed, and be proficient with billing websites like TyMetrix, CounselLink, Tracker, and Datacert.

Maintain Confidentiality:

Always ensure strict confidentiality of all client and Firm matters.

Job Type:

Full-time Pay:

From $48,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

working in a law firm: 1 year (Preferred) accounting or billing: 3 years (Required) 3

E :

1 year (Required)

Excel:

3 years (Required) Ability to

Commute:

Boca Raton, FL 33486 (Required)

Work Location:

In person