Billing Specialist Position Available In Palm Beach, Florida

Billing Specialist –

Full-Time Location :

In-Office | Monday-Friday, 8:30 AM – 5:30 PM Job Description We are seeking a detail-oriented, team-driven Billing Specialist to support and streamline our company’s billing operations. The ideal candidate is a proactive problem solver with strong communication skills and a commitment to accuracy and customer service. This role involves generating timely invoices, resolving discrepancies, and collaborating with internal departments and clients to ensure smooth financial processes. Key Responsibilities Generate and send weekly client invoices using QuickBooks. Manage a billing portfolio and build strong, professional relationships with clients. Reconcile clinician timecards with client systems (e.g., Kronos); process adjustments such as reversing invoices. Coordinate with Accounts Receivable Specialists and vendor managers on invoice reversals and collections. Maintain consistent communication with internal teams and clients to minimize billing errors and uncollectible accounts. Record and monitor incoming payments, ensuring accurate application to customer accounts. Promptly address and resolve billing inquiries or discrepancies with professionalism. Reconcile accounts receivable ledgers to ensure proper posting of payments. Prepare accurate and timely financial reports related to billing activities. Collaborate cross-functionally with finance, sales, and customer service teams to streamline workflows and resolve issues. Ensure all billing practices align with internal policies and applicable regulations. Continuously identify and implement process improvements to increase billing efficiency and accuracy. Verify consultant hours in VMS systems to support accurate client invoicing. Complete weekly, monthly, and quarterly client and management reporting. Facilitate new client and contract setup activities. Serve as a reliable point of contact for billing resolution between internal stakeholders and clients. What We’re Looking For We’re looking for someone who not only brings technical billing knowledge but also thrives in a collaborative, team-first environment . You’ll be successful in this role if you are: A strong communicator who can clearly articulate billing information across multiple stakeholders. A team player who actively contributes to group goals and supports coworkers in a fast-paced, deadline-driven setting. Detail-oriented with a commitment to delivering accurate and timely financial data. Requirements Experience with Billing & Collections at a Healthcare Staffing Company Bachelor’s degree in Accounting, Finance, or related field. Familiarity with billing procedures and accounting software (QuickBooks experience is a plus). Strong communication skills-both written and verbal. Proficiency in Microsoft Word, Excel, and Outlook. Ability to follow instructions, work independently, and manage multiple tasks. Highly organized, with strong time management and prioritization skills. High level of professionalism and discretion in handling sensitive information. Strong analytical and decision-making skills.