Billing and Purchasing Clerk Position Available In Gaston, North Carolina

Billing and Purchasing Clerk Direct Power 1029 South Marietta Street, Gastonia, NC 28054

Job Title:

Customer Billing and Coordinating Clerk Location:

Gastonia, NC Company:

DS Group Holdings Company Overview DS Group Holdings is a trusted leader in the Telecommunications, Utility, and Infrastructure industries, proudly headquartered in Gastonia, NC. With over 20 years of experience, we specialize in delivering comprehensive turnkey solutions that enhance lives and drive innovation across our industry sectors. Position Summary We are seeking a detail-oriented and organized Customer Billing and Coordinating Clerk to join our growing team. In this role, you will be responsible for preparing, reviewing, and processing customer invoices accurately and in a timely manner. You will also coordinate billing-related communication between departments, assist with purchase orders, and ensure client billing requirements are met. This role is critical to maintaining strong financial operations and positive customer relationships. Purchasing Responsibilities Customer Billing and Coordinating Purchasing are the main duties in this role with other finance duties. Customer Billing Responsibilities Enter jobs into QB’s and maintain active jobs list. Manage customer Purchase Orders. Includes obtaining PO from customers and entering QuickBooks. Monitor aging reports and follow up with customers regarding overdue accounts. Communicate with internal teams and external customers to resolve discrepancies and ensure prompt resolution of billing issues. Monitor Active Purchase Order List and communicate weekly with Operations. Invoice customers in a timely manner. Including partial invoicing. Enter customer payment receipts into QuickBooks. Maintain accurate records of transactions and payment statuses. Purchasing Responsibilities Ensure proper purchasing approval documentation completed (materials transaction request form). Issue Vendor Purchase Order numbers to operations and/or vendors. Issue any change orders when necessary. Ensuring proper and effective communication between all vendors both established and new, as well as with operations. Communicate with project management teams and finance on any information updates, such as supply delays, affecting job completion, cost analysis, or budgets. Assist with accurate inventory counts. Assist with inventory maintenance. Understand tracking SKUs in the inventory systems along with how to develop SKU nomenclature. Clear out power SKU quantities monthly. Intercompany transaction entries. Internal Operating System data entry and report monitoring triggering QuickBooks transactions. Ensure proper coding on transactions and timely data entry. Assist with month end close procedures. Includes pulling the open sales order report and preparing the vehicle cost reclass. Must be able to prepare pivot tables and use Vlookup. Prepare and submit monthly sales tax returns Supervisory Responsibilities Provide constant catalyst for cost productivity solutions. Work with personnel to develop materials cost quotes of proposed projects. Oversee and assist as needed with tool monitoring, fixed asset regarding routine maintenance and unplanned maintenance as needed including both leased and owned assets. Oversee IFTA compliance, Vehicle procurement, and other items as allocated. Other Identify and present process improvement opportunities continuously. Embrace and drive change that results in greater effectiveness and efficiency of work. Develop and support growth amongst direct reports while maintaining professionalism and realistic expectations. Participate in special projects as they arise.

Job Type:

Full-time Pay:

$26.00 – $29.00 per hour

Benefits:

401(k) 401(k) 3% Match 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

Schedule:

10 hour shift 8 hour shift Day shift Monday to

Friday Work Location:

In person