Billing & Project Accounting Specialist Position Available In Wake, North Carolina

Job Title:

Billing & Project Accounting Specialist Job Description The Billing & Project Accounting Specialist reviews project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management & Quality Guidelines, and the Revenue Decision Making Matrix. This role is responsible for the accurate input of new and existing project information into the BST Project Accounting Software; prepares invoices using various software packages; interfaces with technical, administrative, and professional personnel; and analyzes information pertinent to client invoicing. The specialist will also compile the invoice packet to meet client requirements, which may include timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports. Responsibilities Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project set-up. Review project set-up documents for accuracy, verifying the data reflects the contract terms and authorizations, and complies with the Project Management & Quality Guidelines and the Revenue Decision Making Matrix for budget entry for new projects and project revisions. Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System. Process subconsultant invoices through the BST Accounting System and release payments. Produce monthly Pre-bills & Final invoice packets for clients. Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed. Archive invoices and client contract documentation. Analyze and research Work-in-Process and Project Analysis. Understand and perform Project Closeout Analysis. Provide internal and external audit liaison assistance. Essential Skills Experience preparing invoices for projects within an engineering or architectural firm. Ability to create pivot tables and

VLOOKUPS

in Excel. Experience with invoicing, project analysis, Work-in-Process, project closeout, subconsultant invoices, subcontractor invoices, and change orders. 3+ years of project billing experience. 3+ years of experience creating invoices with an understanding from an A/P and A/R perspective. 3+ years of change orders experience. 3+ years of experience working with project managers to track deadlines and milestones. Experience working within an engineering or architectural company with revenue over $300 million. Proficient within BST or Deltek. Intermediate to advanced Excel skills including Pivot Tables, Vlookups, Sumif’s, and Index Match.