Billing Specialist Position Available In Merrimack, New Hampshire

Billing Specialist 3.7 3.7 out of 5 stars 57-81 North Main Street, Concord, NH 03301

Description:

Foxfire Property Management Inc. is a Concord, NH based, full-service, one-stop property management resource firm with an experienced and dedicated team of property management professionals. We manage a variety of properties including: residential, commercial and government assisted housing and specialize in HOA, condominium and cooperative properties. Come join us! The Billing Specialist will be responsible for managing, compiling, calculating, coding, and executing billing data to ensure efficient, timely and accurate billing of work done by Foxfire Property Management, Facilitech and The Cleaning Guy. Essential Duties and Responsibilities Maintain confidentiality and professionalism Calculate time spent on each property from maintenance technician timesheets Maintain billing files Prepare janitorial billing using timesheets and contract knowledge Weekly AR review Recording and tracking all credit card charges and expenditures, including invoices and statements Follow up on past-due accounts to collect on payments Maintain the accuracy of historical data and records Provide support in audit and tax preparation Correspond with customers, creditors and vendors regarding payment schedules, outstanding credits and other finance-related inquiries Address any billing discrepancies Generating reports for Controller, Chief Operating Officer and/or Owner Record and track fuel usage per Company vehicle File and organize all backup documentation Set up new properties in the system Continue improving the billing and payment processes Back-up to Accounts Receivable Optimize workflows and communications Promotes and supports Foxfire’s company policies and procedures Ability to work well with a diverse group of people Additional Duties Special projects as needed Actively seeks out other tasks when current work is complete Participate in ongoing education and training Other duties as assigned Additional Duties Special projects as needed Actively seeks out other tasks when current work is complete Participate in ongoing education and training Other duties as assigned

Requirements:

Essential Behavior Requirements Customer Service:

Displays a professional sense of urgency when communicating and interacting with customers, coworkers and the public in a way that exceeds the customer’s wants and needs. Identifies opportunities to improve and deliver additional value to customer’s experience by presenting creative solutions and innovative ideas.

Communication:

Actively listens to customers, coworkers, and the public (viewing the situation from the customer’s perspective) and works together to solve the problem through effective communication.

Problem Solving:

Ability to recognize and define problems; analyze relevant information; encourage alternative solutions and plans to resolve situations; seeks additional assistance when needed.

Quality:

Work “product or service” is free of errors and exceeds customer expectations. Detail-oriented. Minimum Qualifications Education or Experience- High school diploma or GED; or one-year related experience and/or training. Language Skills – Must have developed language skills to the point to be able to: read and interpret financial statements and respond to common inquiries or questions. Ability to write routine reports and correspondence. Able to speak professionally and effectively in one-on-one or in small group situations. Mathematical Skills – Requires mathematical development sufficient to be able to: add, subtract, multiply and divide in all units of measure. Ability to compute rate, ratio, and percent. Possess general understanding of basic accounting principles. Demonstrates accuracy and attention to detail. Reasoning Ability- Must have developed reasoning skills to be able to: apply common logic in understanding and carrying out written, oral or diagram instructions. Ability to positively deal with problems involving standardized situations. Physical Requirements Ability to pass physical exam, drug test and background check Requires sitting to a significant degree, walking, standing, reaching, handling, talking, hearing and seeing Lifting, not to exceed 10 lbs. maximum with infrequent lifting and/or carrying or transporting of objects weighing up to 10 lbs. Ability to operate standard office equipment including personal computer, copiers, facsimile, telephone and 10-key calculator Inside environmental office conditions protected from weather conditions but not necessarily from temperature changes We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.