Legal Billing Specialist Position Available In Philadelphia, Pennsylvania

Job Summary Job Summary:

The Billing Specialist is responsible for preparing, reviewing, and finalizing client invoices in accordance with established billing guidelines and timelines. This role serves as a liaison between attorneys, clients, and internal teams to ensure accurate and efficient billing processes, resolution of billing discrepancies, and adherence to client requirements. This is on a contract-to-hire basis.

Key Responsibilities:

Prepare and edit monthly and ad hoc client invoices for attorney review, ensuring accuracy and timely submission. Finalize and submit invoices in compliance with client-specific billing guidelines. Monitor changes to client billing policies and keep management informed of updates. Respond promptly to information requests from attorneys and legal staff regarding billing matters. Collaborate with management on updates related to client billing practices, invoice statuses, and electronic billing procedures. Manage electronic billing processes, including addressing reductions, rejections, accruals, and budget requests. Retrieve and provide electronic expense backup documentation as needed. Identify and correct discrepancies in payments and financial records. Follow up on outstanding balances and reconcile account differences. Serve as a resource for billing-related client inquiries and assist in issue resolution. Support initiatives to meet periodic billing targets and align with firm objectives.

Essential Functions:

Ensure accuracy of finalized invoices before distribution to clients. Provide supporting documentation for invoices, including itemized expenses. Research and respond to billing-related inquiries from internal and external parties. Identify and resolve billing inaccuracies in coordination with relevant personnel. Assist attorneys, clients, and the collections team in resolving unpaid or disputed invoices. Act as a liaison between clients and attorneys, delivering high-level customer service. Monitor work in progress and follow up with attorneys on unbilled matters. Compile billing data in compliance with client agreements and engagement terms. Request client refunds when necessary and maintain detailed billing records. Review billing rates for compliance with client contracts and annual adjustments. Track aged or unbilled work in progress and update billing supervisors accordingly. Confirm client access to new matters requiring electronic billing. Audit timekeeper entries weekly to ensure timely and accurate recording of billable hours. Assist in preparing and distributing monthly timekeeper reports.

T1420417MC

_1749568261