RECEPTIONIST/DATA ENTRY CLERK Position Available In Volusia, Florida

RECEPTIONIST/DATA ENTRY CLERK 3.8 3.8

out of 5 stars 632 Dunlawton Avenue, Port Orange, FL 32127

Description:

Receptionist/data entry clerk needed for very busy, growing law firm. Strong customer service and organizational skills a must. Experience preferred. Bilingual English/Spanish a plus. Health, dental, matching 401k, and paid time off. Employer is a drug free workplace and an equal opportunity employer.

Requirements:

Job duties (including, but not limited to) Answer telephone calls in a timely, professional, welcoming manner and direct calls to the appropriate department/person Page employees for calls and visitors Take accurate telephone messages to Include name of caller, facility they are calling from (if not a client), and secure an accurate call-back number. Receive visitors to the firm in a professional, welcoming manner and notify the appropriate employee(s) of their arrival Complete the entry of new client data in the firm’s case management system. Initiate and send professional emails and form letters to new clients Assist the Admin department with support as needed Assist other support staff with various secretarial/administrative tasks Ensure that the lobbies of both buildings are kept in a neat and tidy manner and snacks/drinks are stocked Handle special requests from guests Monitor conference room calendar for usage and available space Check and forward incoming electronic faxes and send to appropriate party Qualifications Excellent communication skills Ability to provide superior customer experience Computer and Microsoft 365 literacy Ability to learn new software quickly Ability to work in a team environment Excellent secretarial and organizational skills Ability to juggle multiple activities and work under pressure Attention to detail Client Confidentiality Dependability Ability to use personal cell phone for two-factor authentication as needed