Institute Admissions Specialist Position Available In Collier, Florida

Institute Admissions Specialist

AVE MARIA, FL, US

16 days ago

Requisition ID:

1479

PRIMARY PURPOSE:

 This role manages and executes The Institute’s admissions process, ensuring that applicants are thoroughly evaluated and selected in alignment with the program’s high standards. As The Institute continues to drive enrollment at Ave Maria University, this position plays a critical role in managing applicant interviews and maintaining a seamless admissions workflow within Slate. Beyond admissions, the Institute Admissions Specialist remains engaged with students after they arrive on campus, attending program events and fostering ongoing relationships to support their development and integration into The Institute’s community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Admissions Process Management Conduct interviews with applicants to assess their fit for The Institute.
Maintain and track applicant data within Slate to ensure an efficient admissions workflow.
Communicate admissions decisions and next steps to applicants in a timely and professional manner.
Collaborate with university admissions and marketing teams to support recruitment efforts.
Manage a team of student workers to help with recruitment efforts Student Engagement & Program Involvement Attend Institute events to welcome and engage students and to stay in-tune with the program
Support Institute leadership in cultivating a strong sense of community among Scholars and Candidates.
Support Institute leadership in running events as needed Recruitment & Outreach Represent The Institute at admissions events, campus visit days, and outreach initiatives.
Assist in developing promotional materials and communications to prospective Institute Scholars.
Leverage data insights to refine The Institute’s recruitment strategies and increase applicant engagement. Administrative & Operational Support Ensure accurate and organized record-keeping for all of The Institute’s admissions-related data.
Monitor admissions trends and provide reports to The Institute’s leadership as needed.
Continuously refine and improve interview and selection processes to uphold the integrity of the program.

EDUCATION

Bachelor’s Degree required

EXPERIENCE

none

CERTIFICATION

N/A

KNOWLEDGE, SKILLS AND ABILITIES

(WRITE BASED on job needs) Familiarity with CRM systems and data management in admissions is preferred
Knowledge of The Institute’s mission, values, and program
Strong ability to connect with applicants, students, and stakeholders through professional and engaging communication
Ability to evaluate candidates effectively through structured interviews and holistic review.
Detail-oriented approach to managing admissions workflows, tracking data, and maintaining records
Ability to represent The Institute at events and foster meaningful relationships with students.
Capacity to handle a high volume of applicants, adapt to changing enrollment trends, and refine admissions strategies
Ability to work independently, collaboratively, and under supervision
Capacity to manage multiple tasks efficiently while maintaining a high level of accuracy
Strong ability to articulate The Institute’s value proposition to prospective students and parents
Willingness to attend Institute events outside of traditional business hours to engage with students
Strong oral and written communication skills
Must support the University’s Catholic mission

PHYSICAL SKILLS AND ABILITIES

the ability to stand and walk
the ability to manipulate (lift, carry, move) light to medium weights of 10 – 20 pounds
the ability to type and perform data entry
the ability to answer telephones and to communicate verbally
the ability to sit for extended periods of time

WORKING CONDITIONS

Work is performed indoors with minimal safety hazards, and requires seated, standing, and movement work.