CLERK SPECIALIST – 60006463 Position Available In Gadsden, Florida

CLERK SPECIALIST

•60006463

Date:

Apr 23, 2025

Requisition No:

851424

Agency:

Children and Families

Working Title:

CLERK SPECIALIST

•60006463

Pay Plan:

Career Service

Position Number:

60006463

Salary:

$33,760.00•$37,016.69

Annually Posting Closing Date:

04/29/2025 Total Compensation Estimator Tool
The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance. The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.
Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services. The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.
Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families. The department’s mission is to “work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.”

FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

TO

BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

This is a highly responsible and professional position that will serve as a Clerk Specialist assigned to Medical Records. This position will collaborate with each section within the state facilities and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

Specific Duties and Responsibilities include:

Responsible for filing and thinning of all master records and designated filing /thinning of ward charts daily, ensuring they are filed in accordance with filing guidelines. Creating new volumes as necessary.
Responsible for establishing a ward chart for each new resident assigned to unit in accordance with hospital policies and guidelines. Interviews the resident in order to obtain information needed to complete the Staff Admission Note and enter this into the hospital database.
Responsible for maintaining a supply of medical record forms in Medical Records for each ward.
Other related duties as requested or assigned.
Knowledge, Skills and Abilities required for the position:
Knowledge of correct grammar usage.
Knowledge of basic arithmetic.
Ability to organize files, records and/or other materials.
Ability to follow instructions.
Ability to communicate effectively.
Ability to perform basic arithmetical calculations.
Ability to establish and maintain effective working relationships with others.
Ability to sort data alphabetically, numerically and categorically.

Minimum Qualifications:

One year of secretarial or clerical work experience.
Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience.
A high school diploma or its equivalent can substitute for the required work experience.
Benefits of Working for the

State of Florida:

Health insurance
Life insurance; $25,000 policy is free plus option to purchase additional life insurance
Dental, vision and supplemental insurance
Retirement plan options, including employer contributions
(For more information, please click myfrs);
Nine paid holidays and one Personal Holiday each year;
Flexible Spending Accounts;
Opportunities for career advancement
Tuition waiver for public college courses
For a more complete list of benefits, visit mybenefits.myflorida.

DCF EMPLOYMENT DISCLOSURES

US

CITIZEN REQUIREMENT

Only US citizens and lawfully authorized alien workers will be hired.

SELECTIVE SERVICE SYSTEM REGISTRATION

All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://sss.gov.

RETIREE NOTICE

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location:

CHATTAHOOCHEE, FL, US, 32324

Nearest Major Market:

Tallahassee