Executive Assistant to CEO (In-office) Position Available In Jefferson, Alabama

Executive Assistant to CEO (In-office) Birmingham, AL $70,000-80,000 •9+ years of proven experience as an Executive Assistant preferred•Join our client’s dynamic team as an Executive Assistant at their Birmingham headquarters. You will provide high-level administrative support to our executives, contributing to the smooth functioning of operations. Your organizational skills, attention to detail, and ability to manage multiple tasks will be essential in coordinating schedules, preparing documents, and facilitating communication. If you thrive in a fast-paced environment and excel in supporting senior management, we invite you to apply.

Responsibilities:

Manage executive calendars, coordinate appointments, and schedule meetings. Prepare and edit documents, presentations, and reports for internal and external communication. Facilitate communication between executives, teams, and external stakeholders. Coordinate travel arrangements, including flights, accommodations, and itineraries. Assist in preparing meeting agendas, materials, and follow-up action items. Maintain confidentiality and handle sensitive information with professionalism. Conduct research and compile data to support decision-making. Manage expense reports and budget tracking for executives. Collaborate with the administrative team to ensure efficient office operations. Handle ad hoc tasks and projects as assigned by senior management.

Requirements:

Bachelor’s degree or equivalent experience preferred. 9+ years of proven experience as an Executive Assistant or in a similar role. Excellent communication and interpersonal skills. Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking abilities. Detail-oriented with a focus on accuracy. Ability to work independently and collaboratively in a team-oriented environment. Professional demeanor and strong work ethic. Flexibility to adapt to changing priorities and business needs.

ONLY CANDIDATES WITH REQUIRED EXPERIENCE WILL BE CONSIDERED. DUE TO THE HIGH VOLUME OF RESUMES PLEASE NOTE YOU DO NOT NEED TO APPLY IF YOU HAVE RECENTLY SUBMITTED TO ANOTHER VACO POSTING. YOUR QUALIFICATIONS WILL BE CONSIDERED FOR ALL OPEN VACO OPPORTUNITIES.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.