Executive Assistant Position Available In Macon, Alabama
Tallo's Job Summary: The Executive Assistant role at Robert Half involves providing crucial administrative support to senior leadership, managing calendars, coordinating travel, and overseeing office operations. The ideal candidate should have a bachelor's degree, 5+ years of executive-level administrative experience, exceptional organizational skills, and proficiency in MS Office Suite. Robert Half offers competitive compensation and benefits for this position.
Job Description
Description Position Overview:
The Executive Assistant (EA) will play a critical role in providing top-notch administrative and operational support to senior leadership. This role requires adaptability, strong organizational skills, and the ability to handle sensitive information with discretion. The EA will serve as a key liaison among internal and external stakeholders, ensuring the efficient operation of the office and supporting leadership initiatives aimed at advancing the institution’s mission.
Key Responsibilities:
Administrative Support:
+ Manage complex calendars, appointments, and schedules for senior leadership, ensuring alignment with organizational priorities + Coordinate travel arrangements, prepare itineraries, and process expense reports in compliance with institutional policies. + Draft, edit, and proofread correspondence, presentations, and official documents on behalf of senior leadership.
Project Coordination:
+ Assist with planning and executing strategic projects, including events, board meetings, and high-priority initiatives within the institution + Track deadlines, deliverables, and provide timely updates on project progress to stakeholders. + Use organizational tools (e.g., EPI systems for intake requests) to streamline operations and improve collaboration.
Relationship Management:
+ Serve as the primary point of contact between department leadership and faculty, staff, students, and external partners. + Foster clear communication across teams while demonstrating the institution’s core values, such as integrity and inclusion + Build and maintain strong professional relationships with stakeholders within and outside the organization.
Office Management:
+ Oversee daily operations of the leadership office, ensuring efficiency in administrative processes. + Maintain confidential files and manage data systems, ensuring compliance with Equal Employment Opportunity. + Proactively identify opportunities to improve office operations and take initiative to implement solutions.
Event Planning and Support:
+ Organize and provide logistical support for high-level meetings, campus events, and institutional ceremonies. + Work collaboratively with departments such as marketing, facilities, and IT to execute successful events. Requirements + Bachelor’s degree or equivalent work experience in higher education administration, business, or a related field. + 5+ years of experience in executive-level administrative roles; higher education experience preferred. + Exceptional organizational and time-management skills with the ability to handle multiple priorities. + Strong written and verbal communication, including professional correspondence. + Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
