Executive Assistant Construction & Compliance Support Position Available In Mobile, Alabama

Executive Assistant –

Construction & Compliance Support OneLink USA Mobile, AL Job Details Full-time Estimated:

$47.1K – $61.6K a year 2 days ago Benefits Health insurance Paid time off Qualifications Microsoft Excel Mid-level Organizational skills Construction administrative experience Construction 1 year AI Communication skills Full Job Description About the

Role:

IET Systems, a national leader in high-security perimeter and surveillance systems, is seeking a Construction & Compliance-focused Executive Assistant to support our CEO and help drive mission-critical operations. This position is ideal for someone with entry to mid-level experience in legal documentation, construction bid preparation, and compliance coordination who’s looking to grow their career by supporting a CEO with multiple companies and high-profile projects. You’ll play a central role in organizing bid submittals, ensuring regulatory and licensing compliance, tracking key contract requirements, and supporting administrative functions at the executive level.

Key Responsibilities:

Prepare and submit construction bid packages across multiple state and federal platforms Research and maintain licensing and business registrations across states and municipalities Review bid forms, RFPs, and prequalification packages for completeness Assist with insurance, bonding, and legal compliance requirements Help manage contracts, agreements, and supporting documents Attend project and leadership meetings; take and distribute meeting minutes Support CEO with scheduling, reminders, and project follow-ups Coordinate with vendors, legal counsel, and regulatory agencies Research and report on new products or manufacturers of CEO’s interest

What You Bring:

1-4 years in a construction admin, paralegal, compliance, or executive assistant role Familiarity with construction bids, legal forms, or public procurement portals Detail-oriented with strong organizational skills and a “finish what you start” mindset

Tech-savvy:

Comfortable with Microsoft Excel, Adobe, Google Teams, AI programs and online portals Ability to work independently, juggle tasks, and follow up proactively Trustworthy, confidential, and professional in all communication

Bonus:

Experience with government or military contracting or permitting processes

What We Offer:

Competitive pay based on experience Health benefits and paid time off Career growth potential with exposure to leadership A stable, long-term company culture with team members who’ve been with us for 10-20+ years Opportunity to work across multiple business sectors with a respected CEO and leadership team Ready to Grow with a Company that Builds Security from the Ground Up? If you’re an organized, reliable professional with a construction or legal/compliance background — and you’re excited to grow into a high-trust support role — we want to meet you. Apply today to join IET Systems and become a key player behind the scenes of some of the most secure facilities in the country.

REQUIREMENTS IET

Systems is one of the largest and most experienced full-service system integrators on the Gulf Coast for clients in the commercial, industrial, government and military fields. With high standards in quality and safety, IET Systems proudly holds an “A” rating with ISNetworld, a global resource for companies and organizations to connect with safe, reliable contractors who meet industry and regulatory standards in health and safety. Uniquely qualified to design, install, and maintain all types of security, surveillance, and communication systems, IET’s team offers a broad range of services, including microwave transmission systems, fiber optic cabling, CCTV systems, access control and video analytics, just to name a few.