Executive Assistant Position Available In Montgomery, Alabama
Tallo's Job Summary: The Executive Assistant role involves providing personal and executive support, coordinating meetings and travel arrangements, managing calendars, and handling confidential information with discretion. The position requires a bachelor's degree, five years of experience supporting executive leaders, excellent communication skills, proficiency in MS Office, and the ability to work independently and as part of a team. The salary ranges from $60,000 to $70,000 per year.
Job Description
Overview The Executive Assistant handles a wide range of personal and executive support related tasks. Resolves problems before they escalate. Interacts with all employees, Customers, Board members, and executive team members. Duties & Responsibilities Coordinate meetings, conference calls, events, dinners, and conferences Administratively support select members of the Executive Team Arrange and coordinate complex domestic and international travel arrangements Manage sensitive and proprietary information with discretion and confidentiality Proactively manage complex calendars and remain flexible to multiple and quick changes; coordinate with the calendars of other executives and the Board of Directors Maintain updated knowledge of the practices and procedures of the company Develop strong working relationships and display superior interpersonal and communication skills with all levels of the organization, exhibiting positive and professional demeanor Exercise mature judgment and knowledge of the organization to balance business priorities, individual team needs, executive’s style and company policy May take meeting notes and create follow-up plans for executives; provide monitoring and follow-through support on action items in progress Prepare and submit expense reports on behalf of executives Perform any and all responsibilities as requested Skills Required Bachelor’s degree or equivalent experience Five years of experience as an Executive Assistant supporting executive leaders at the “C” level Superior integrity with the ability to handle and process confidential and sensitive information Ability to work with discretion and tact in an environment exposed to a high level of sensitive and confidential information Excellent interpersonal skills; exceptional listening, verbal, and written communication skills Comfortable using and adapting to forward looking technology; technology savvy with ability to research topics via the internet Expert knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Internet Highly proficient in organizing domestic and international travel Detail oriented with exemplary organization skills Ability to multi-task and work well under pressure Highly flexible with an ability to work independently as well as in a team setting Very punctual, regular attendance Ability to travel if needed Flexibility with overtime, often on short notice
Desired Skills and Qualifications:
Experience as a paralegal or with legal contracts and mergers/acquisitions Experience with Concur/Adelman Travel Event-planning experience Min USD $60,000.00/Yr. Max USD $70,000.00/Yr.
