Executive Secretary to Assistant Superintendent Position Available In Capitol Planning Region, Connecticut

Executive Secretary to Assistant Superintendent

WETHERSFIELD PUBLIC SCHOOLS – 3.5

Wethersfield, CT Job Details Full-time $33.07 – $40.70 an hour 1 day ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Professional development assistance Life insurance Referral program Retirement plan Qualifications Google Workspace Teamwork Microsoft Excel 5 years Mid-level Microsoft Office Administrative experience Analysis skills Bachelor’s degree Budgeting Associate’s degree Communication skills Full Job Description

ANNOUNCEMENT OF VACANCY

Wethersfield Public Schools Wethersfield, CT 06109 Executive Secretary to Assistant Superintendent (12-month)

Date Posted:

June 2025 The Wethersfield Public Schools partner with the community and families in fostering our students’ ongoing education in a safe and engaging learning environment. Our schools are demographically diverse and are characterized by respectful behavior, trusting relationships, caring educators/administrators/staff and continuous learning.

Position:

Executive Secretary to

Assistant Superintendent School:

Stillman Central Office Building Reports To:

Assistant Superintendent Start Date:

Immediate Work Year:

12 months

Hours:

35 hours a week/7 hours/day (excluding unpaid lunch), 8:00 am -4:00 pm

Compensation:

$33.07 to $40.70 per hour (based on experience & qualifications)

Application Date:

Posting will remain open until filled

Benefits:

Benefits included are: sick time, personal time, healthcare and retirement benefits

Summary:

The Curriculum and IT Team is seeking a motivated and dedicated professional to serve as an Administrative Executive Secretary to to the Assistant Superintendent of Curriculum & Instruction. This position is vital to our district as they oversee new projects and manage many existing district level projects and serve as a back up to the Superintendent’s Secretary.

Duties and Responsibilities:

Must be able to show demonstrated experience and/or applicable knowledge in the majority of these areas:

• Works and communicates effectively with board members, administrators, town officials, staff at all levels, parents and the public;
• Welcomes visitors and responds to incoming communications such as phone calls, mail, and emails exceptional customer service;
• Compiles agendas and supporting materials for meetings;
• Prepares and edits correspondence, reports, presentations, social media posts, and other documents for the district;
• Organizes and maintains records, files and documentations;
• Manages executive office work according to the needs of the Assistant Superintendent, Curriculum Administrators, IT Administrators, and the School District;
• Support District-wide initiatives and projects as directed by the Assistant Superintendent, including managing timelines, communication, and logistical details, including, but not limited to: o Support the coordination, planning and execution of various district events/activities, maintain district calendar of events, and complete facility usage form o Communicates details with different stakeholder groups o Manage multiple calendars and prioritize scheduling conflicts o Files and processes information, as necessary o Provides project management for various district events/student assessments such as, but not limited to: § New Teacher Orientation § District Professional Development Activities § Conference Requests § Staff Recognition Programs § Interviewing/Hiring of New Employees § Assists with State Reporting § Summer Curriculum Writing § Kindergarten Registration § District Summer Reading § Educator Evaluation Data Base § Publish District Newsletter § Homeschool Requests • Requisition Entry & Budget o Enter requisitions for Curriculum and IT departments into Munis o Review and process all authorized invoices o Maintain appropriate filing systems for all invoices o Provide excellent customer service to staff and vendors o Track budget expenses in each line item in Excel and work collaboratively with administration to prepare for new fiscal year budget o Collaborate with the Business Office to ensure accurate records and reconciliations • Time and Attendance o Process timesheets for various projects o Manage accurate attendance records • Cross Training o Assist with tasks in the Curriculum and IT departments and the Superintendent’s Office • Perform general administrative duties as required • Maintains secure and confidential records.

• Maintains confidentiality on all matters, especially those related to district policies, personnel, and sensitive information.
• Other duties as assigned by

Assistant Superintendent or Superintendent Qualifications:

• Must possess a minimum of an Associates’ Degree or equivalent experience in a similar role (Bachelor’s degree is preferred);
• Must possess a minimum of five (5) years’ experience working as an administrative secretary in a highly dynamic office environment;
• Must possess strong collaboration and communication skills and the ability to interact effectively with a broad spectrum of district employees, Board of Education, and community members;
• Must possess strong analytical and reporting skills; comfortable working with and manipulating data;
• Must be highly organized; able to create and maintain organizational systems to support efficient communication and tracking of numerous annual subscriptions and purchases.
• Knowledge of PowerSchool and Munis would be beneficial;
• Strong proficiency in the use of Microsoft Office and Google Suite applications;
• Strong working knowledge of Excel and/or Google Sheets;
• Ability to learn other cloud-based software applications easily;
• Must possess a strong work ethic and ability to drive assignments to completion and the ability to handle and treat information confidentially;
• Excellent oral communication and interpersonal skills; ability to communicate clearly and concisely both in oral and written form;
• Ability to multitask and adapt to rapidly changing priorities;
• Ability to work cooperatively with other office personnel;
• Ability to relate effectively with staff, parents, students and the public;
• Ability to plan and organize work schedules and set priorities, both independently and under general supervision.

Interested candidates must apply online at: https://www.applitrack.com/wethersfield/onlineapp/default.aspx Wethersfield Public School System-Nondiscrimination Policy The Wethersfield Public Schools is committed to a policy of equal opportunity/affirmative action for all qualified persons. The Wethersfield Public Schools does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, gender identity of expression, disability (including, but not limited to, intellectual disability, past or present history of mental disorder, physical disability or learning disability), genetic information, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws. The Department of Education does not unlawfully discriminate in employment and licensing against qualified persons with a prior criminal conviction. Inquiries regarding the Wethersfield Public School System’s nondiscrimination policies and practices should be directed to: Title IX Coordinator, Director of Special Services, 127 Hartford Avenue, Wethersfield, CT 06109.

Job Type:

Full-time Pay:

$33.07 – $40.70 per hour Expected hours: 35 per week

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Retirement plan Vision insurance

Schedule:

Day shift Monday to

Friday Work Location:

In person