Executive Administrative Assistant, Student Affairs Position Available In Bay, Florida

Executive Administrative Assistant, Student Affairs
Gulf Coast State College
in Panama City, FL

Apply Now Type:

Full-Time

Salary:

$37,348.00 – $41,723.00 Annually

Posted:

06/13/2025

Category:

Executive Assistants; +1

Student Affairs and Services Salary:

$37,348.00 – $41,723.00

Annually Location:

Panama City Main Campus Job Type:

Full-Time Job Number:

202500058

Division:

Dean Student Engagment FLSA:

Non-Exempt Description The primary functions of this position are to answer incoming calls and performs a wide variety of complex, highly responsible duties of an administrative nature for the administrator(s). What Gulf Coast State College offers you: An excellent work/life balance, with a standard work week of 37.5 hours/week!
Retirement Plan and 403b or 457b savings plan that will allow you to plan for your future!
An excellent state medical plan. ($50 individual and $180 for family)
Additional benefits of dental, vision, short and long term disability insurances, and College-paid life insurance!
Critical Illness, Cancer, and Whole Life insurance plans!
Accrued annual leave, sick leave
Tuition reimbursement opportunities!
Opportunities to volunteer for committees to help in your professional growth! Examples of Duties
Participates in the work of the administrator(s) such as interviewing office visitors, securing details of specialized information and providing information regarding the services or operations of the department.
Process routine matters within established systems and policies.
Completes special projects and technical assignments as delegated by supervisor(s).
Researches and assembles information on various issues for supervisor’s use.
Prepares materials, records minutes, and transcribes minutes for all departmental meetings.
Performs travel arrangements.
Maintains detailed statistical records of departments to which assigned.
Assists in the preparation and maintenance of departmental budgets.
Provides liaison with other departments.
Creates and processes purchase orders/requisitions and quotes for materials, equipment and office supplies for the department administrator(s) and staff.
Organizes and maintains files related to the upkeep and maintenance of all subject matter pertaining to the respective office.
Files letters, reports, and documents of highly confidential information in a prescribed manner.
Maintains and electronic calendar of appointments, meetings and events for the supervisor(s).
Advises supervisor(s) of important meetings.
Creates PDF forms and Excel spreadsheets.
Refers callers to other employees, officials or departments as needed.
Secures meeting rooms for meetings and events.
Performs other duties as assigned.
Typical Qualifications
High school diploma or equivalent.
Three years of responsible experience in work involving statistics, accounting or office administration.
Experience with budgeting.
This position is sensitive and will require a criminal background check. Notice of E ‘Verify participation. Supplemental Information

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The noise level in the environment is moderate.

PHYSICAL DEMANDS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Noise level of environment is moderate
Vision requirements include close vision, distance vision, ability to adjust focus and determine the color of objects.
Regularly required to sit, stand, talk, hear, and reach with hands and arms
Regularly required to use hands to finger, handle, and feel
Regularly required to walk distances across campus The ability to lift and/ or move up to 20 pounds and climb/balance, stoop, kneel, crouch, and crawl may be required Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status.
Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status. All questions or inquiries regarding compliance with laws relating to non-discrimination and all complaints regarding sexual misconduct or discrimination, may be directed to Lee Woods, Executive Director of Human Resources/Title II/504/Title IX Coordinator and Employment Equity Officer, Gulf Coast State College, 5230 W. US Highway 98, Panama City, FL 32401; 850-872-3866.
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