Executive Assistant Position Available In Broward, Florida

Executive Assistant Chaminade-Madonna College Preparatory 500 East Chaminade Drive, Hollywood, FL 33021

Job Summary :

Chaminade-Madonna College Preparatory is seeking a highly organized and proactive Executive Assistant to provide essential administrative support to the Head of School and Advancement Department. This position plays a key role in advancing the mission of our school by ensuring smooth operations across both leadership and advancement functions. This is a full-time, 12-month position.

Responsibilities :

Coordinate appointments and meetings with donors, vendors, and others Prepare agendas and materials for board meetings and leadership team gatherings Take and distribute meeting minutes as requested Maintain accurate records and correspondence Generate and manage purchase orders and payment requests Oversee department purchasing card (P-card) reconciliation Support advancement events such as Homecoming, Open House, and fundraising campaigns Update records in Raiser’s Edge and maintain Advancement Scholarship files Assist with preparation of press releases, reports, and other communications Collaborating with IT and food service teams for event logistics Provide occasional front desk support and assist with reception coverage Maintain designated bulletin boards, office & storage spaces in Marianist Hall Manage all printing and mailing items via collaboration with the on campus Copy Center Serve as a liaison to the Chama Mama parent group Pursue Notary Public credential Special projects, as needed

Qualifications and Requirements:

Bachelor’s degree in business or related field OR equivalent experience as an executive assistant Strong written and verbal communication skills (written assessment required) Advanced proficiency in Microsoft Office Suite High attention to detail with the ability to manage multiple priorities Proven ability to work under deadlines while maintaining confidentiality and attention to detail Proven experience in an executive administrative support role or similar position is preferred. Experience in project coordination is a plus. Strong interpersonal skills and the ability to work collaboratively within a team environment. Commitment to the mission and values of a Catholic, Marianist educational institution Chaminade-Madonna College Preparatory is an equal opportunity employer

Job Type:

Full-time Benefits:

401(k) matching Employee assistance program Flexible spending account Health savings account Life insurance Vision insurance

Schedule:

Monday to

Friday Work Location:

In person