Executive Assistant Position Available In Broward, Florida

Description We are looking for a detail-oriented and meticulous Executive Assistant to support the Head of School in Fort Lauderdale, Florida. This Contract to permanent position requires someone who can expertly manage administrative tasks, maintain confidentiality, and interact effectively with board members, parents, and other stakeholders. The ideal candidate will have exceptional organizational skills, a refined demeanor, and the ability to adapt to a dynamic work schedule.

Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings, including evening board sessions when necessary.
• Draft and handle correspondence with precision, ensuring a high level of attention to detail.
• Prepare reports, presentations, and documents using tools such as Google Workspace and Excel.
• Organize and maintain confidential files and records with utmost discretion.
• Serve as the primary point of contact for board members, parents, and external stakeholders, ensuring clear and effective communication.
• Coordinate and manage travel arrangements and expense reporting using systems like Concur.
• Assist with the planning and execution of projects and special events as needed.
• Monitor and prioritize incoming communication, ensuring urgent matters are addressed promptly.
• Utilize tools such as CRM systems and timekeeping software to efficiently track tasks and deadlines.
• Support conference calls and virtual meetings using platforms like Cisco Webex. Requirements
• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in tools such as Google Workspace, Microsoft Excel, and CRM systems.
• Strong organizational and time-management skills, with the ability to handle multiple priorities.
• Excellent verbal and written communication skills, with a detail-oriented and articulate demeanor.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Familiarity with software like Concur, Kronos, and Cisco Webex is a plus.
• Flexibility to adapt to changing schedules, including occasional evening commitments.
• Ability to interact confidently and effectively with executives, board members, and parents.

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