Executive Assistant Position Available In Broward, Florida

Description Maintains office supplies inventory and orders supplies as needed in accordance with set supplies budgets.

• Maintains office attendance records and compiles and distributes weekly itinerary.
• Responsible for facilities maintenance guaranteeing proper working conditions.
• Maintains IT items supplies to guarantee work conditions for employees at the office .
• Responsible as administrator on the BCD Travel platform to assist staff with travel arrangements.
• Notarizes letters and documents for office staff; sends documents to consulates for legalization and/or Department of State to issue apostille.
• Responsible for annual renewal of business licenses and certificates
• Responsible for maintaining records retention database, purging all documents no longer within filing period and ensuring all departments are educated on proper way of storing and filing all types of records.
• Reconciles purchasing credit card account monthly.
• Sends monthly corporate credit card statements to the Mexico staff and once received send expense reports to FDL to process payment.
• Supports the unit’s HR Business Partner onboarding of new employees and other HR-related tasks when is necessary.
• Collect incoming mail from the mail kiosk every morning and distribute mail accordingly.
• Provide administrative support in day-to-day office operations.

Skills Spanish, Microsoft, administration support, Office suite, Outlook, biligual spanish and english, Team player with good organizational skill and time management, Administration, microsoft word, Project coordination, Calendar management, Microsoft office, Email, Customer service, Sharepoint Additional Skills & Qualifications Education and Experience Requirements

• Bachelor’s degree or equivalent college-level studies.
• Minimum 3-8 years’ experience on administrative and/ or secretarial activities
• Must be bilingual, English-Spanish.

Experience Level Intermediate Level