Executive Assistant- Supply Chain Position Available In Broward, Florida

Executive Assistant- Supply Chain

Job ID:

32719

Location:

Miramar, FL, US, 33027
What You Need To Know
Open your future to incredible career potential. Work for an industry-leader who invests in their people. Southern Glazer’s Wine & Spirits is North America’s preeminent wine and spirits distributor, as well as a family-owned, privately heldpany with a 50+ year legacy of success. We were named by Newsweek as a Most Loved Workplace and are included on the Forbes lists for Largest Private Companies and Best Employers for Diversity.
As a full-time employee, you can choose from a full menu of our Top Shelf Benefits, includingprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition reimbursement, a wellness program, parental leave, vacation accrual, paid sick leave, and more.
At Southern Glazer’s, you’ll enjoy an environment w continuous learning and growth are supported and experience a culture w you are respected, and your voice is heard. If you’re looking to fill your glass with opportunity,e join our FAMILY.
Overview
The Executive Assistant to the Executive team and provides services essential to the mission of theanization and the day-to-day-operation of the Executive Office. Providing executive-level administrative support to Senior Vice President, Vice President, and Sr Director and/or leadership team
Primary Responsibilities
Create, edit, and prepare presentation materials for sales executives (if applicable) and provide analysis of month, quarter, and year to date sales volume
Track budgets, expenses, service contracts, and supplier fiscal data
Oversee logistics and agendas for meetings, dinners, and special events/off-site functions (e.g., apanying travel/hotel arrangements, etc.)
Screen iing calls to the Executive team and determine the nature of the call and whether or not it requires immediate attention Responds to the caller directly based on knowledge of the Executive’s preferences, office functions, policy, priorities, availability, etc.
Organize and convey executive’s availability through oversight of calendar inclusive of appointments and travel engagements
Review, proofread, and format all correspondence prepared for the Executive’s signature to ensure accuracy andpleteness, as well as consistency withanizational policy
Maintain an efficient flow of information between all levels of the Executive team internal and external contacts on a wide spectrum of theanization’s plans and priorities
Processes all iing correspondence received in the office of the President prioritizing and determining its disposition
Additional Primary Responsibilities
Process expense reports, prepare/monitor operational invoices, type meeting minutes and prepare internalmunication
Set and maintain Sr Management calendars (review schedule), coordinate meetings, set conference calls (conference rooms,pany vehicle, training calendars, etc.)
Arrange and schedule travel for all Management (car service, hotel, air, etc.)
Take ownership to detail with relating to office and related departments
Supervise reception area and Administrative Assistants
Perform other job-related duties as assigned
Minimum Qualifications
Bachelor’s degree plus five years of experience; or an equivalentbination of education and experience
Proficient in Microsoft Office Suite
Excellent time management skills, self-driven multitasker able to work with heavy interruptions time constraints and strict deadlines
Greatanizational skills and attention to detail is required in handling clients, documentation, and priorities
Excellent customer service skills in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments
Ability to work independently and efficiently,anizing and prioritizing work to meet deadlines
Ability to exhibit a high level of integrity andmitment to maintaining confidential information
Physical Demands
Physical demands include a considerable amount of time sitting and typing/keyboarding, using aputer (e.g., keyboard, mouse, and monitor), or mobile device
Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, squatting and stooping
May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs
EEO Statement
Southern Glazer’s Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence,pensation and training. SGWSplies with all federal, state and local laws concerning consideration of a qualified applicant’s arrest and/or criminal conviction records. Southern Glazer’s Wine and Spirits providespetitivepensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted are estimates from outside of Southern Glazer’s Wine and Spirits and do not reflect Southern Glazer’s pay bands or ranges.
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