Executive Assistant Position Available In Clay, Florida

Description We are looking for an experienced Executive Assistant to provide high-level administrative support to executives and teams within a dynamic transport organization in Orange Park, Florida. This Contract to permanent position requires a detail-oriented individual with exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to problem-solving. If you thrive in a fast-paced environment and excel at managing schedules, coordinating tasks, and maintaining efficiency, this role is for you.

Responsibilities:

• Oversee and maintain calendars in Outlook for multiple teams, ensuring accurate scheduling and time management.
• Manage financial report databases and monitor work-in-progress status updates to ensure timely completion.
• Coordinate meetings and conference calls using tools like Cisco Webex and Concur, ensuring seamless execution.
• Assist with light accounting tasks and maintain accurate records related to financial reporting.
• Organize and document meeting notes, correspondence, and project updates with precision and clarity.
• Handle scheduling for staff, projects, and appointments, leveraging advanced calendar management tools.
• Support project management efforts by tracking deadlines, milestones, and deliverables.
• Address challenges with a solutions-oriented mindset while maintaining composure under pressure.
• Facilitate communication across teams, ensuring all stakeholders are informed and aligned.
• Provide logistical support for global operations, ensuring smooth coordination of activities. Requirements
• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in tools such as ADP Financial Services, Kronos Timekeeping System, and Cisco Webex Meetings.
• Strong knowledge of calendar management, scheduling, and organizational systems.
• Excellent communication and interpersonal skills for effective collaboration with diverse teams.
• Familiarity with CRM systems and logistics industry processes is highly desirable.
• Demonstrated ability to multitask and prioritize in a fast-paced environment.
• Exceptional organizational and documentation skills, with attention to detail.
• Project management experience, including tracking schedules and managing deliverables in a logistics environment.

TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .