Executive Assistant Position Available In Duval, Florida
Tallo's Job Summary: The Executive Assistant position at UBS in Florida involves managing calendars, arranging travel, handling office administration tasks, coordinating production, and assisting with finance management. The ideal candidate should have administrative experience, proficiency in Microsoft Office, attention to detail, strong communication skills, and the ability to multitask effectively. UBS offers a supportive team, growth opportunities, and flexible working options.
Job Description
Executive Assistant
United States – Florida
Business management, administration and support
Global Wealth Management
Job Reference #
319102BR
City
Jacksonville, Orlando, Palm Beach, Palm Beach Gardens, Ponte Vedra
Job Type
Full Time
Your role
Are you detail-oriented multitasker? Do you know how to make sure things run smoothly?
We’re looking for an Executive Assistant to:
- manage calendars including conference calls, vacations and client meetings
- arrange travel bookings, itineraries and visa coordination
- support office administration, like ordering supplies, handling mail and managing conference logistics
- coordinate the production of [type e.g. presentation books and reports, meeting prep packets etc.]
- assist with finance management, including processing of invoices and expenses
Your team
You’ll be supporting the Market Executive for the UBS Florida Market. As an Executive Assistant, you’ll play an important role in supporting the leadership team initiatives.
Your expertise - successful administrative experience in a fast-paced large enterprise
- proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
- keen attention to detail,anized and able to seamlessly multitask
- proven written and verbalmunication skills
- fortable interacting with colleagues at all levels
- flexible, adaptable, can-do attitude
About us
UBS is the world’s largest and the only truly global wealth manager.
We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from ourpetitors.
We have a presence in all major financial centers in more than 50 countries.
Join us
At UBS, we know that it’s our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wver they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’remitted to disability inclusion and if you need reasonable amodation/adjustments throughout our recruitment process, you can always contact us.
Disclaimer / Policy statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
